Category: Northfield News

When thinking about organizations that give back to the community, the term “nonprofit” often comes up. But what does it really mean for an organization to be a nonprofit in Canada? This article will break down the concept, the requirements, and the benefits of nonprofit organizations in Canada. Whether you’re considering starting one or just curious, this guide will provide the essential information you need to understand nonprofits in Canada.

What is a Nonprofit Organization?

In Canada, a nonprofit organization (NPO) is a group or entity that is created for a purpose other than making a profit. While they can generate income, that income is used to support the organization’s activities and mission, not to benefit any shareholders or owners. The goal of a nonprofit is to serve the public interest or to support a cause, such as education, the arts, social welfare, or the environment.

Nonprofits can operate in many different areas, including:

• Charities: These are nonprofits that focus on activities that help the public, such as providing food, shelter, or medical services.
• Advocacy Groups: Nonprofits that advocate for causes like human rights, environmental protection, or policy change.
• Community Groups: These are local nonprofits that support their communities through activities like sports, arts, and volunteer opportunities.

Key Differences Between Nonprofits and Charities

In Canada, nonprofits and charities are sometimes used interchangeably, but they are not the same. All charities are nonprofits, but not all nonprofits are charities. Here’s why:

• Nonprofits: These organizations can focus on any number of activities that benefit the community. They might not have the official status of a charity, but they still operate on a nonprofit basis.
• Charities: To be a registered charity in Canada, an organization must apply to the Canada Revenue Agency (CRA) and meet specific criteria. Charities can issue tax receipts for donations, and their activities are generally more focused on public benefits, such as supporting the poor, advancing education, or promoting religion.

Legal Framework for Nonprofit Organizations in Canada

Nonprofits in Canada must follow legal rules and regulations. There are two main legal structures under which they can operate:

1. Incorporated Nonprofits: Many nonprofits choose to incorporate under federal or provincial laws. This provides them with legal recognition as a separate entity, and they have the ability to enter contracts, own property, and apply for funding.
   • Federal Nonprofits: Registered under the Canada Not-for-Profit Corporations Act (NFP Act). These organizations are governed by the federal government and can operate anywhere in Canada.
   • Provincial Nonprofits: Each province has its own nonprofit corporation laws, such as the Ontario Not-for-Profit Corporations Act (ONCA) for organizations in Ontario. These are regulated by the provincial government.
2. Unincorporated Nonprofits: These are informal groups that are not legally registered. While they still operate for a nonprofit purpose, they do not have the same legal protections and benefits as incorporated nonprofits.

The Benefits of Being a Nonprofit in Canada

Being a nonprofit comes with many advantages. Here are a few key reasons why many choose to organize as a nonprofit in Canada:

1. Tax Exemptions: Nonprofits in Canada are generally exempt from paying income taxes on revenue that is used for their charitable or community-based activities. However, they must be careful to ensure that their activities remain within the nonprofit’s goals.
2. Access to Funding: Many foundations, government programs, and other grant providers prefer to fund nonprofit organizations. Nonprofits can apply for various grants and other funding opportunities available to them.
3. Limited Liability: Incorporated nonprofits enjoy limited liability protection, meaning that the personal assets of their directors or members are generally protected if the organization faces legal issues or financial difficulties.
4. Public Trust: Nonprofits are often seen as trustworthy organizations, especially when they have transparent financial operations and a clear mission. This public trust can help attract donations, volunteers, and supporters.

Starting a Nonprofit Organization in Canada

If you are considering starting a nonprofit in Canada, there are several steps you need to take. Here’s an overview of the process:

1. Choose a Purpose: Your nonprofit needs a clear and meaningful purpose. It could be anything from supporting local youth sports teams to environmental conservation. The purpose should be specific, and it should benefit the community in a way that aligns with the nonprofit’s mission.
2. Create a Governance Structure: A nonprofit typically needs a board of directors who are responsible for overseeing the organization’s activities. It is essential to have a group of individuals who are committed to fulfilling the nonprofit’s mission.
3. Incorporate the Organization: Incorporation makes your nonprofit a legal entity, separate from its founders. You can incorporate federally or provincially, depending on where you plan to operate.
4. Apply for Charitable Status (Optional): If your nonprofit’s purpose is charitable, and you want to offer tax receipts for donations, you can apply to the Canada Revenue Agency to become a registered charity. This is a separate process from incorporation.
5. Create Bylaws: Your nonprofit should have bylaws that outline how it will operate. These include the roles and responsibilities of members, how meetings are held, and how decisions are made.
6. Fundraising and Compliance: Nonprofits must follow fundraising rules and regulations to ensure transparency. You may also need to submit annual reports to maintain your nonprofit status.

Challenges Nonprofits Face in Canada

While nonprofits play a crucial role in Canadian society, they do face challenges:

• Funding: It can be difficult to secure consistent funding for nonprofit activities. Many nonprofits rely on donations and grants, which may not always be reliable or sufficient.
• Competition: With so many organizations in Canada working toward similar causes, it can be hard to stand out and get the attention of donors, volunteers, and other supporters.
• Administrative Burden: Maintaining compliance with regulations, keeping track of finances, and filing necessary reports can be time-consuming and require expertise, especially for small organizations with limited resources.

Conclusion

Nonprofit organizations in Canada are a vital part of the country’s social fabric. They are dedicated to addressing important issues, supporting communities, and helping those in need. Understanding what it means to be a nonprofit organization is essential if you’re planning to start one or support an existing one.

Nonprofits have a legal structure, financial advantages, and the ability to make a significant impact in areas like education, healthcare, the environment, and the arts. However, they also face challenges, from securing funding to navigating administrative duties. By understanding the structure and benefits of nonprofits, you can make informed decisions about supporting or starting your own nonprofit organization in Canada.

What We Do!

We’re often asked by prospective clients what our Bookkeeping Service covers?  People want to know what specific tasks we do, and what their responsibility is.  This brief explainer page will answer that question.  This is by no means an exhaustive list, but covers the most frequently asked questions.

Getting Started

• Review your existing books for needed corrections or back-work
• Chart of accounts setup or amendment
• Assistance with setting up bank feeds
• Limited assistance* with setting up payroll (QBO or Gusto only)
• Your books brought current and reconciled if needed

Ongoing Monthly Bookkeeping

• After-the-fact transaction recording
• Post to general ledger
• Post to other ledgers (as needed)
• Bank account reconciliation
• Monthly financial statements
• Other bookkeeping services, as required
• Best-practice bookkeeping advice and counsel

Year End

• Assistance with 1099-NEC preparation*
• Assistance with 1099-MISC preparation*
• Year-end financial statements and period-end closing

What We Don’t Do

Pay bills

We do not offer bill-pay services at this time, nor do we manage Accounts Payable (AP) or Accounts Receivable (AR).

Payroll tax responsibility

Our bookkeepers can assist you in setting up your initial payroll service in QBO or Gusto. We are not responsible for entering payroll hours/salary, accruing payroll taxes, nor the transmittal of payroll taxes to the IRS or the state.  Your full-service payroll provider (QBO, Gusto, or whatever other service a client uses) will be the responsible party for payroll and payroll tax compliance.

*Payroll deductions and benefits

We provide assistance with setting up a payroll account in either Quickbooks Online or Gusto, including entry of employee data.  We do not assist in state registrations, benefits, or advise on deductions.  Those service areas are provided directly by either QBO or Gusto.

Preparation of W2s

Similar to the last item, your full-service payroll provider (QBO/Gusto) is responsible for preparation of Form W2 for employees.

Sales tax reporting

For those nonprofits that sell taxable goods and/or services, your bookkeeper will assist in accounting for sales taxes collected and transmitted, but we do not prepare state sales tax reports.

Donation recording

We do not provide individual donation data entry into your neither your donor CRM nor Quickbooks Online, nor do we prepare year-end donor acknowledgements.

Administrative tasks

We cannot provide administrative services unrelated to our bookkeeping function.

Attend board meetings

Due to the constraints of time and distance, we are unable to be present, physically nor virtually, at a meeting of a client’s board of directors.*May incur additional fee per 1099-NEC or 1099-MISC.

Contact us today to schedule your consultation.

Working with Our Firm

In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.

By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.

At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.

Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.

Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.

Take the First Step Today

If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.

Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.

We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.

• If you or anybody that you know, think that you meet the requirements and wish to receive further information.
• We can help you start the application process and confirm eligibility requirements to participate.
• We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.

About Northfield

Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.

Forward-Looking Information

This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.

This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.

Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.

Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.

Questions?

info@northfied.biz

Within Corporate Newsroom  

Media Contact:

media@northfied.biz

Press contact 

PR consultants
press@northfied.biz

NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.

Financial statements are detailed reports that show how your organization receives, spends, and manages money, including all assets, liabilities, revenue, and expenses. These formal records are essential for maintaining your charitable status and demonstrating accountability to supporters.

Organizations sometimes treat financial statements as simple bookkeeping exercises. In reality, these statements tell the complete story of your mission’s financial health.

They reveal patterns in donation cycles, program effectiveness, and long-term sustainability. Understanding how to structure and present this information can help secure major funding and maintain donor confidence.

Throughout this guide, we’ll walk through the core components of nonprofit financial statements. We’ll also explore how revenue recognition works differently for charitable organizations.

We will cover annual reporting requirements that keep your organization compliant. Best practices for maintaining transparency with your stakeholders will also be discussed.

What Are Financial Statements for Charities and Nonprofits?

Financial statements for charities and nonprofits are formal records that show how these organizations receive, manage, and spend money. They follow specific rules and formats that differ from business financial statements because charities serve the public good rather than make profits.

Definition and Purpose

Financial statements for charities are official documents that track all money coming into and going out of the organization. They show donors, government agencies, and the public exactly how funds are used.

These statements prove that the charity uses donations properly and follows its stated mission. They help donors decide whether to give money to the organization.

The main goals include:

• Building trust with supporters
• Meeting legal requirements
• Showing financial health
• Proving accountability

Charities must prepare these statements every year. They become public records that anyone can review.

This transparency helps maintain public confidence in charitable work. The statements also help charity leaders make better decisions.

They can see which programs cost the most money and which bring in the most donations.

Legal and Regulatory Background

Canadian charities must file financial statements with the Canada Revenue Agency each year. This requirement applies to all registered charities, regardless of their size or income level.

The Income Tax Act sets out these filing rules. Charities that fail to submit proper financial statements can lose their charitable status.

Without charitable status, organizations cannot issue tax receipts for donations.

Filing requirements include:

• Annual information return (Form T3010)
• Audited financial statements (for larger charities)
• Public access to filed documents

Provincial laws may add extra requirements. Some provinces require charities to file statements with provincial authorities as well.

The rules vary depending on where the charity operates. Charities with revenues over $500,000 typically need audited statements.

Smaller organizations may prepare their own statements or use a bookkeeper.

Key Differences from For-Profit Financial Statements

Charity financial statements use different names and focus on different things than business statements. Instead of showing profit, they show how well the charity serves its mission.

Main differences include:

‍

Charities must show how much money goes to programs versus administration. Donors want to see that most funds support the charity’s actual work, not overhead costs.

The statement of financial position shows assets and liabilities like business statements do. However, charities separate restricted funds from unrestricted ones.

Restricted funds can only be used for specific purposes. Charities also report on cash flows differently and focus on how money supports charitable activities.

Understanding the financial health of a charity is crucial for transparency and accountability. But what exactly are financial statements, and why are they so important? Let’s break it down.

What Are Financial Statements?

Financial statements are detailed reports that show the financial activities and position of an organization. They are like a snapshot of how much money the charity has, where it comes from, and how it is spent. These statements are crucial for charities to file their annual information return, known as the T3010 or T2 for Not-for-Profit, even if the charity was not active or had no financial activity during the fiscal year.

Types of Financial Statements

There are two main types of financial statements that charities need to prepare:

1. Statement of Assets and Liabilities (Balance Sheet): This statement shows what the charity owns (assets) and what it owes (liabilities). It includes:

• Current Assets: Cash, bank accounts, short-term investments, and receivables.
• Long-term Assets: Investments maturing in more than a year, like stocks and bonds.
• Fixed Assets: Capital assets such as buildings and equipment.
• Current Liabilities: Accounts payable and deferred revenue.
• Long-term Liabilities: Debts like mortgages that are due in more than a year.
• Accumulated Surplus or Deficit: The difference between assets and liabilities, showing if the charity has more assets (surplus) or more liabilities (deficit).

2. Statement of Revenue and Expenditures (Income Statement): This statement details the money the charity earns (revenue) and spends (expenditures). It includes:

• Revenue: Donations, government grants, investment income, sales of goods and services, rental income, fees, and income from fundraising.
• Expenditures: Costs such as advertising, travel, interest and bank charges, office supplies, salaries, and occupancy costs (like rent and utilities).
• Net Income or Loss: The difference between revenue and expenditures, indicating a surplus or deficit for the year.

Prepared NotesFinancial statements also include prepared notes that provide additional details, such as:

• Accounting Policies: For example, how depreciation is calculated.
• Details of Investments: Including maturity dates and interest rates.
• Sources of Revenue: Specifying types of government grants.
• Transactions with Non-Arm’s Length Parties: Deals with people or organizations closely related to the charity.
• Information About Long-Term Funds: Such as donations that must be held for ten years or more.
• Future Obligations: Expected future costs.

Reporting MethodsCharities can choose between two methods to report their finances:

1. Cash Basis Method: Records revenue and expenditures only when money is received or paid.
2. Accrual Basis Method: Records revenue when it is earned and expenditures when they are incurred, even if the money hasn’t been received or paid yet.
   ‍

It’s important to use the same method consistently throughout the financial statements, except when reporting gifts received, which must always use the cash method.

Public AvailabilityFinancial statements are available to the public upon request. This transparency helps maintain trust with donors, government agencies, and the public.

Why Are Financial Statements Important?

1. Transparency: They show how the charity uses its funds, ensuring donors and stakeholders know where their money goes.
2. Accountability: Accurate financial statements help prevent misuse of funds and ensure legal compliance.
3. Informed Decision-Making: Financial statements provide essential information for planning and budgeting.
4. Public Trust: Openness about finances builds trust and confidence among supporters.

Financial statements are essential for every charity, regardless of size or activity level. They provide a clear picture of the charity’s financial health, ensuring transparency, accountability, and trust. By understanding and properly preparing these statements, charities can better manage their resources and fulfill their missions effectively.

Core Components of Financial Statements

Charitable and nonprofit organizations must prepare four distinct financial statements. These statements track how organizations receive and use their financial resources while demonstrating accountability to donors and regulators.

Statement of Financial Position

The statement of financial position shows what our organization owns and owes at a specific point in time. This statement replaces the traditional balance sheet used by for-profit businesses.

Assets represent everything of value that our organization owns. We list these in order of how quickly they can be converted to cash:

• Current assets (cash, receivables, inventory)
• Fixed assets (buildings, equipment, vehicles)
• Investments and endowment funds

Liabilities are what our organization owes to others. We separate these into two categories:

• Current liabilities (accounts payable, salaries due within one year)
• Long-term liabilities (mortgages, multi-year commitments)

Net assets represent the difference between our assets and liabilities. We show net assets with or without donor restrictions.

Restricted net assets must be used for specific purposes as directed by donors. The basic equation remains: Assets = Liabilities + Net Assets

Statement of Operations

The statement of operations tracks our organization’s revenue and expenses over a full accounting period. This statement shows how effectively we use financial resources to advance our mission.

Revenue sources include:

• Donations and contributions
• Government grants
• Program service fees
• Investment income
• Special event proceeds

We organize expenses into three main categories:

• Program expenses: Direct costs of delivering services
• Management expenses: Administrative and operational costs
• Fundraising expenses: Costs related to donor development

The statement follows this formula: Revenue – Expenses = Change in Net Assets

We must clearly separate restricted and unrestricted activities. Restricted revenue can only be used for specific programs or purposes.

When we fulfill these restrictions, we report the release of funds from restricted to unrestricted categories.

Statement of Cash Flows

The statement of cash flows shows how cash moves in and out of our organization during the reporting period. This statement helps board members understand our liquidity and ability to meet financial obligations.

Operating activities include:

• Cash received from donors and program participants
• Cash paid for salaries and program expenses
• Interest and investment income received

Investing activities cover:

• Purchase or sale of equipment and property
• Investment transactions
• Loans made to other organizations

Financing activities involve:

• Borrowing money or repaying loans
• Donor contributions restricted for long-term purposes
• Endowment gifts and investment returns

The statement reconciles the beginning and ending cash balances. It reveals whether our operations generate enough cash flow to sustain programs without borrowing.

Statement of Changes in Net Assets

The statement of changes in net assets shows how our net assets changed during the reporting period. This statement links our statement of financial position with our statement of operations.

We track changes separately for restricted and unrestricted net assets. Unrestricted net assets can be used for any organizational purpose.

Restricted net assets have donor-imposed limitations on their use. Key changes include:

• Operating surpluses or deficits
• Investment gains or losses
• Release of restrictions when conditions are met
• New donor restrictions imposed during the year

This statement helps donors and stakeholders understand how we manage financial resources over time. It shows whether we’re building reserves or using existing funds to support current operations.

Recognising Revenue and Managing Donations

Charities and nonprofits must properly record different types of income. They also need to maintain accurate donor records.

This includes understanding various revenue sources, tracking donations, and providing proper tax receipts to donors.

Types of Revenue for Charities and Nonprofits

We need to understand the different revenue streams that support our charitable work. Each type requires specific accounting treatment and documentation.

Primary Revenue Sources:

• Donations from individuals and corporations
• Government grants and funding
• Investment income from endowments
• Program service fees and sales
• Fundraising event proceeds
• Membership fees and subscriptions

Recording Revenue Properly

We must distinguish between contributions and exchange transactions. Contributions are donations where donors receive nothing of equal value in return.

Exchange transactions provide goods or services for payment. Conditional contributions require us to meet specific requirements before we can record the revenue.

Unconditional contributions can be recorded immediately when promised or received. We record revenue using either cash or accrual accounting methods.

Cash accounting records revenue when money arrives. Accrual accounting records revenue when earned, even if payment comes later.

Multi-year Grants

These require careful tracking across reporting periods. We must monitor conditions and milestones to ensure proper revenue recognition timing.

Donation Tracking and Acknowledgement

We must maintain detailed records of all donations. Proper tracking helps us manage relationships and comply with regulations.

Essential Tracking Information:

• Donor name and contact details
• Donation amount and date
• Payment method used
• Designation or restrictions
• Acknowledgement sent date

Documentation Requirements

We need to keep records of all donations, regardless of size. This includes cash gifts, in-kind donations, and pledges.

Each donation should have supporting documentation like cheques, credit card receipts, or gift agreements.

Donor Communication

We should send acknowledgement letters promptly after receiving donations. These letters confirm receipt and show appreciation for the donor’s support.

Database Management

We can use donor management software to track contributions efficiently. This helps us avoid errors and maintain accurate records for reporting purposes.

Tax Receipts for Donors

We must issue official donation receipts to help donors claim tax deductions. Canadian regulations require specific information on these receipts.

Required Receipt Information:

• Our registered charity number
• Receipt number and date
• Donor’s name and address
• Donation amount and date received
• Location where receipt was issued
• Our signature or authorised person’s signature

Eligible Donations

We can only issue tax receipts for gifts where donors receive no benefit in return. If donors receive goods or services, we must calculate the eligible portion for tax receipt purposes.

Timing Requirements

We must issue receipts by February 28th of the year following the donation. For donations made in December, this gives us just two months to process receipts.

Record Keeping

We need to maintain copies of all issued receipts for our records. These documents must be available for review by Canada Revenue Agency if requested.

Managing Financial Resources and Liabilities

Effective management requires careful budgeting throughout the fiscal year. Accurate identification of what your organisation owes is also important.

Understanding these two areas helps maintain financial stability and ensures proper reporting.

Budgeting Practices

Creating annual budgets builds the foundation of sound financial management. We plan how to use our financial resources before each fiscal year begins.

Start by reviewing last year’s actual revenue and expenses. This gives us a realistic baseline for planning.

Revenue planning should include:

• Expected donations and grants
• Investment income projections
• Fundraising event estimates
• Service fee collections

Expense budgeting covers:

• Program costs and staff salaries
• Administrative expenses
• Fundraising costs
• Equipment and facility needs

We track actual amounts against budgeted figures each month. This lets us spot problems early and adjust spending as needed.

Cash flow planning helps us pay bills throughout the year. Donations often arrive seasonally, but expenses happen monthly.

Reserve funds cover unexpected costs or revenue shortfalls. Most organisations keep three to six months of operating expenses in reserves.

Identifying and Reporting Liabilities

Current liabilities must be paid within one year. These include accounts payable, staff wages owing, and deferred revenue from grants.

We record liabilities when we become legally obligated to pay, even if we have not received a bill yet.

Common current liabilities:

• Unpaid invoices from suppliers
• Accrued payroll and benefits
• Grant money received but not yet spent
• Short-term loan payments

Long-term liabilities include mortgages and equipment loans due after one year. We list these separately on our financial statements.

Deferred revenue is money received for future services. We owe donors these services instead of cash.

Track payment due dates to avoid late fees. Set up systems to record all invoices before the fiscal year ends.

Annual Reporting and the Fiscal Year Cycle

Canadian charities must align their financial statements with specific fiscal year requirements. Meeting strict reporting deadlines keeps their charitable status.

The fiscal year determines when we finalize financial records. It also drives all compliance obligations.

Fiscal Year Selection and Compliance

We can choose our charity’s fiscal year-end date. This decision impacts all future reporting requirements.

The fiscal year covers a 12-month period in our financial statements. Most charities select December 31st as their year-end date.

This aligns with the calendar year and simplifies record-keeping.

Key fiscal year requirements include:

• Must be consistent from year to year
• Cannot exceed 53 weeks for incorporated charities
• Determines when we calculate disbursement quotas
• Sets the timeline for all annual reporting obligations

Once we pick our fiscal year-end, we prepare comprehensive financial statements. These statements form the foundation of our T3010 filing with the Canada Revenue Agency.

Our fiscal year choice affects cash flow planning and audit scheduling. We should consider operational cycles and staff availability when selecting dates.

Reporting Deadlines and Requirements

All registered charities must file Form T3010 within six months of their fiscal year-end. Missing this deadline can lead to revocation of charitable status.

For charities with December 31st year-ends, the T3010 is due by June 30th. We must include audited financial statements if our annual revenue exceeds certain thresholds.

Additional reporting requirements:

‍

‍

Federally incorporated charities face additional deadlines. We must file our Annual Corporate Return within 60 days of our incorporation anniversary.

Provincial reporting varies by jurisdiction. Ontario charities under ONCA require audited statements when revenue exceeds $500,000.

We keep all financial records for at least six years. Proper documentation supports our annual filings and protects against audits.

Ensuring Transparency and Accountability

Financial statements build trust with donors and the public. Audits provide external validation of financial accuracy.

Proper access lets stakeholders review how charities use their funds.

Role of Audits and Reviews

Independent audits validate our financial statements. An auditor examines our books and records to confirm we report finances accurately.

Many provinces require audits for charities above certain revenue thresholds. Even when not required, audits show our commitment to accountability.

Key audit benefits include:

• External verification of financial accuracy
• Identification of internal control weaknesses
• Enhanced credibility with donors and funders
• Compliance with regulatory requirements

Reviews offer a middle ground between audits and internal preparation. They provide some external oversight at lower cost than full audits.

We should choose qualified accountants who know charity accounting standards. The auditor’s independence ensures an unbiased assessment of our financial practices.

Access for Donors and Stakeholders

We make financial information available to those who support our work. Transparency builds trust and shows donors how we use their contributions.

Required disclosures typically include:

• Annual financial statements
• Canada Revenue Agency T3010 forms
• Auditor’s reports when applicable
• Executive compensation details

Many charities post financial statements on their websites for easy access. This demonstrates our commitment to openness.

Donors have the right to ask questions about our finances. We respond promptly and clearly to reasonable requests for financial information.

Board members need regular financial reports to fulfill their oversight duties. We provide monthly or quarterly statements showing budget versus actual performance.

Conclusion

Financial statements are essential tools for charities and nonprofits. They help organizations meet legal requirements and build trust with donors and supporters.

These four key statements work together to tell your organization’s financial story. They show how well you manage resources and advance your mission.

Proper financial reporting also opens doors to grant funding and major gifts.

At Northfield & Associates, we understand the legal complexities of nonprofit financial statements. Our team helps charities navigate compliance requirements and develop strong financial practices.

Get professional support today by email at info@northfield.biz, by phone at (416) 317-6806, or visit us or Schedule your free consultation to discuss your specific circumstances and receive expert assistance throughout the reinstatement process with our experienced legal team.

Frequently Asked Questions

Nonprofit organisations face specific requirements for financial reporting that differ from for-profit businesses. These questions address the most common concerns about preparing, filing, and analysing financial statements for charities and nonprofits.

What are the financial statements for a nonprofit organisation?

Nonprofit organisations prepare three main financial statements. The Statement of Financial Position shows assets, liabilities, and net assets at a specific date.

This statement often includes restricted funds and deferred revenue. The Statement of Operations shows revenues and expenses over a period.

It tracks how money flows in and out of the organisation. The Statement of Cash Flows shows actual cash movements and helps track liquidity and cash management.

Which financial statement is mandatory for NPO?

The Statement of Financial Position is mandatory for most nonprofits. Provincial regulations require this statement as part of annual filing requirements.

Registered charities must provide financial statements when filing their annual information return. The size and type of organisation determines which additional statements are required.

Do charities need to prepare financial statements?

Yes, charities must prepare financial statements. Registered charities have legal requirements to file financial statements annually.

Most charities need audited financial statements each year. Audits provide accountability and control measures for donors and regulators.

The board of directors must approve these financial statements. This approval cannot be delegated to committees.

What is a financial statement analysis for a non profit organisation?

Financial statement analysis examines how well a nonprofit uses its resources. We look at program efficiency ratios to see how much money goes directly to programs.

Administrative cost ratios show how much goes to overhead. Liquidity ratios tell us if the organisation can pay its bills.

Revenue diversity analysis shows if funding sources are stable. This helps assess financial health and sustainability.

What documents are needed to prepare financial statements?

Bank statements and reconciliations are essential documents. We need records of all cash transactions and account balances.

Donation records and grant agreements provide revenue information. Invoices and receipts document all expenses.

Fixed asset records show equipment and property values. Accounts payable and receivable lists track money owed and owing.

How to prepare financial statements for NGO?

Start by gathering all financial records for the reporting period. Reconcile bank accounts and update the general ledger.

Record all accrued expenses. Separate restricted and unrestricted funds.

Calculate depreciation on fixed assets. Prepare the three main financial statements using nonprofit accounting standards.

Qualified personnel should review the statements. The board then approves the statements.

What We Do!

We’re often asked by prospective clients what our Bookkeeping Service covers?  People want to know what specific tasks we do, and what their responsibility is.  This brief explainer page will answer that question.  This is by no means an exhaustive list, but covers the most frequently asked questions.

Getting Started

• Review your existing books for needed corrections or back-work
• Chart of accounts setup or amendment
• Assistance with setting up bank feeds
• Limited assistance* with setting up payroll (QBO or Gusto only)
• Your books brought current and reconciled if needed

Ongoing Monthly Bookkeeping

• After-the-fact transaction recording
• Post to general ledger
• Post to other ledgers (as needed)
• Bank account reconciliation
• Monthly financial statements
• Other bookkeeping services, as required
• Best-practice bookkeeping advice and counsel

Year End

• Assistance with 1099-NEC preparation*
• Assistance with 1099-MISC preparation*
• Year-end financial statements and period-end closing

What We Don’t Do

Pay bills

We do not offer bill-pay services at this time, nor do we manage Accounts Payable (AP) or Accounts Receivable (AR).

Payroll tax responsibility

Our bookkeepers can assist you in setting up your initial payroll service in QBO or Gusto. We are not responsible for entering payroll hours/salary, accruing payroll taxes, nor the transmittal of payroll taxes to the IRS or the state.  Your full-service payroll provider (QBO, Gusto, or whatever other service a client uses) will be the responsible party for payroll and payroll tax compliance.

*Payroll deductions and benefits

We provide assistance with setting up a payroll account in either Quickbooks Online or Gusto, including entry of employee data.  We do not assist in state registrations, benefits, or advise on deductions.  Those service areas are provided directly by either QBO or Gusto.

Preparation of W2s

Similar to the last item, your full-service payroll provider (QBO/Gusto) is responsible for preparation of Form W2 for employees.

Sales tax reporting

For those nonprofits that sell taxable goods and/or services, your bookkeeper will assist in accounting for sales taxes collected and transmitted, but we do not prepare state sales tax reports.

Donation recording

We do not provide individual donation data entry into your neither your donor CRM nor Quickbooks Online, nor do we prepare year-end donor acknowledgements.

Administrative tasks

We cannot provide administrative services unrelated to our bookkeeping function.

Attend board meetings

Due to the constraints of time and distance, we are unable to be present, physically nor virtually, at a meeting of a client’s board of directors.*May incur additional fee per 1099-NEC or 1099-MISC.

Contact us today to schedule your consultation.

Working with Our Firm

In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.

By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.

At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.

Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.

Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.

Take the First Step Today

If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.

Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.

We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.

• If you or anybody that you know, think that you meet the requirements and wish to receive further information.
• We can help you start the application process and confirm eligibility requirements to participate.
• We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.

About Northfield

Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.

Forward-Looking Information

This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.

This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.

Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.

Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.

Questions?

info@northfied.biz

Within Corporate Newsroom  

Media Contact:

media@northfied.biz

Press contact 

PR consultants
press@northfied.biz

NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.

If you run a registered charity in Canada, you need to know about Form T3010 Version 24. This updated form launched in January 2024 and changes how you report your charity’s activities to the Canada Revenue Agency (CRA).

The new version reflects important changes to charitable spending rules that started in 2022. Understanding which version to use and how to file correctly will help you stay compliant and avoid filing problems.

In this guide, you’ll learn everything about the Form T3010 update, including who needs to use it, what’s changed, and how to file correctly.

What is Form T3010?

Form T3010 is the annual information return that every registered charity in Canada must file with the CRA.

Understanding the Registered Charity Information Return

Form T3010 is officially called the Registered Charity Information Return. You must complete this form every year to maintain your charity’s registered status.

Think of it as your charity’s annual report to the government. It shows what your organization did, how much money you received, and how you spent it.

Who Must File Form T3010:

• All registered charities in Canada
• Registered Canadian amateur athletic associations
• Organizations with registered charity status under the Income Tax Act

Key Filing Requirements:

• You must file within six months after your fiscal period ends
• The form must be complete with all required information
• You need to use the correct version based on your fiscal year end
• Missing the deadline can result in penalties or loss of charitable status

Your Form T3010 helps the CRA ensure your charity operates according to Canadian charity law. It also provides transparency for donors and the public who want to see how charities use their funds.

Background: Why Form T3010 Was Updated

The federal government introduced new rules in 2022 to increase charitable spending in local communities across Canada.

2022 Legislative Changes to Charitable Spending

In 2022, the Canadian government announced major changes to how charities must spend their funds. These changes aimed to get more charitable dollars working directly in communities.

The main update was to the disbursement quota rules. These rules determine how much money your charity must spend on charitable activities each year.

What Changed in 2022:

• New disbursement quota calculations
• Updated rules for enduring property
• Changes to how charities can hold and spend funds
• Increased focus on community impact and transparency

The government gave charities time to adjust to these new rules. Form T3010 Version 24 is the result of those changes finally being reflected in the official reporting requirements.

This update ensures that the information you provide matches the new legal framework. It helps the CRA track whether charities are meeting the updated spending requirements.

Key Changes in Form T3010 Version 24

Version 24 includes important updates that affect how you report your charity’s financial information and activities.

Fiscal Period Requirements: Which Version to Use

Your fiscal period end date determines which version of Form T3010 you must use. This is one of the most important things to understand about the update.

Here’s the simple rule:

• Fiscal period ending on or after December 31, 2023: You must use Form T3010 Version 24
• Fiscal period ending on or before December 30, 2023: You must use Form T3010 Version 23

Let’s look at some examples to make this clear.

Example 1: Your charity’s fiscal year ends on March 31, 2024. Since this is after December 31, 2023, you must use Version 24.

Example 2: Your charity’s fiscal year ends on December 31, 2023. You must use Version 24 because your fiscal period ends “on or after” December 31, 2023.

Example 3: Your charity’s fiscal year ends on December 30, 2023. You use Version 23 because your fiscal period ends before December 31, 2023.

Chart: Which Form T3010 Version Should You Use?

‍

Enhanced Transparency and Reporting Requirements

Version 24 includes new sections that reflect the 2022 legislative changes. These updates help the CRA better understand how your charity operates.

New and Updated Sections:

• Enhanced disbursement quota reporting fields
• More detailed questions about charitable programs
• Updated calculations for enduring property
• Additional information about how you spend funds in communities
• Improved tracking of administrative versus charitable spending

The form now asks for more specific information about where and how you deliver charitable programs. You’ll need to provide clearer details about the communities you serve.

There are also new questions about how you calculate your annual spending requirements. These align with the updated disbursement quota rules from 2022.

The goal is to give the CRA and the public a clearer picture of your charity’s impact. While this means more detailed reporting, it also helps demonstrate your organization’s value to donors and stakeholders.

How to File Form T3010 Version 24 Correctly

Filing your Form T3010 correctly starts with making sure you have the right version and complete information.

Downloading the Correct Version

Always download Form T3010 directly from the official CRA website. This is the only way to guarantee you have the current, correct version.

Important: Do not use old copies saved on your computer. The CRA will reject outdated forms, which means you’ll need to resubmit and could face late filing penalties.

How to Get the Correct Form:

1. Go to the official CRA Forms and Publications page
2. Search for “Form T3010”
3. Download the form each time you need to file
4. Check the version number on the form to confirm it matches your fiscal year requirements

You can file Form T3010 online through the CRA’s Charities Directorate portal, or you can print and mail a paper copy. Online filing is faster and you’ll get confirmation of receipt right away.

Pro tip: Save the form with your fiscal year in the filename, like “T3010_FY2024.pdf” so you know which year it’s for.

Common Filing Mistakes to Avoid

Many charities make simple mistakes that delay their filing or cause rejection. Here are the most common problems and how to avoid them.

Mistake 1: Using an Old Saved Copy

Don’t use a form you saved last year. Always download a fresh copy for each filing period.

Mistake 2: Choosing the Wrong Version

Double-check your fiscal year end date against the version requirements. If you’re unsure, use the chart provided earlier in this article.

Mistake 3: Missing Required Information

The form has mandatory fields that must be completed. Review the entire form before submitting to ensure nothing is blank.

Mistake 4: Incorrect Calculations

Your financial totals must match your financial statements. Double-check all math, especially disbursement quota calculations.

Mistake 5: Filing After the Deadline

Mark your calendar for six months after your fiscal year end. Set a reminder for one month before to give yourself time to prepare.

Mistake 6: Not Keeping Supporting Documents

Keep all receipts, financial statements, and supporting documents for at least six years. The CRA may request them during a review.

What Information Does Form T3010 Require?

Understanding what information you need to provide helps you prepare your filing efficiently.

Required Details for Your Charity Information Return

Form T3010 asks for comprehensive information about your charity’s operations. You’ll need several documents ready before you start.

Organizational Information:

• Your charity’s legal name and business number
• Mailing address and contact information
• Names and addresses of directors and trustees
• Your charity’s main activities and purposes

Financial Information:

• Total revenue from all sources
• Breakdown of revenue by category (donations, grants, investments, etc.)
• Total expenditures for the fiscal year
• Assets and liabilities at year end
• Detailed program spending information

Charitable Activities:

• Description of programs you operated
• Locations where you delivered services
• Number of people or communities served
• Details about grants made to other organizations

Compensation Information:

• Details about the 10 highest-paid employees or contractors
• Board member compensation (if any)
• Benefits provided to staff and volunteers

Disbursement Quota Calculations:

• Your charity’s disbursement quota for the year
• How much you spent on charitable activities
• Whether you met your spending requirements
• Any amounts carried forward from previous years

You should have your audited or reviewed financial statements ready. Your accountant or bookkeeper can help you gather the correct figures.

Important Deadlines and Compliance Requirements

Meeting your filing deadline is crucial for maintaining your registered charity status.

Filing Timeline for Form T3010 Version 24

You have six months from the end of your fiscal year to file Form T3010. Missing this deadline can have serious consequences.

Your Filing Deadline:

Take your fiscal year end date and add six months. That’s your deadline.

Examples:

• Fiscal year ends March 31, 2024 → File by September 30, 2024
• Fiscal year ends December 31, 2023 → File by June 30, 2024
• Fiscal year ends June 30, 2024 → File by December 31, 2024

What Happens If You File Late:

• Your charity may lose its registered status
• You’ll receive a non-compliance letter from the CRA
• You may face penalties of up to $500 per month
• Your charity’s information on the CRA website will show you’re not in good standing
• You could lose your ability to issue donation receipts

How to Request an Extension:

In rare cases, you can request a filing extension. You must contact the CRA Charities Directorate before your deadline and explain why you need more time.

The CRA doesn’t automatically grant extensions. You need a valid reason, such as a natural disaster, serious illness, or major organizational crisis.

CRA Review and Acceptance Process

After you submit Form T3010, the CRA reviews your information to ensure it’s complete and accurate.

What Happens After Submission:

1. The CRA receives your form
2. Staff review it for completeness
3. They check calculations and cross-reference financial data
4. They may contact you if they need clarification
5. They update your charity’s public record

Processing Times:

Online submissions usually process within a few weeks. Paper submissions can take several months.

You’ll receive a confirmation notice once the CRA accepts your return. Keep this notice with your charity’s records.

If Your Form Is Rejected:

The CRA will send you a letter explaining what’s wrong. Common reasons include using the wrong version, missing information, or incorrect calculations.

You’ll need to correct the issues and resubmit. Do this quickly to avoid penalties for late filing.

If you disagree with the CRA’s assessment, you have the right to appeal. Contact the Charities Directorate or consult a charity lawyer for guidance.

Resources and Support for Filing Form T3010

You don’t have to navigate Form T3010 alone. Several resources can help you file correctly.

Where to Find Help

The CRA provides comprehensive guidance for charities filing Form T3010. Take advantage of these free resources.

Official CRA Resources:

• CRA Charities and Giving website: Complete guides and instructions
• Form T3010 instruction guide: Step-by-step filing help
• CRA Charities Directorate phone line: 1-800-267-2384
• My Business Account: Online portal for filing and tracking
• CRA webinars and workshops: Free training sessions throughout the year

Professional Support:

Sometimes you need expert help, especially if your charity has complex finances or unusual situations.

• Charity lawyers: Can advise on legal compliance issues
• Accountants specializing in nonprofits: Help with financial reporting and calculations
• Charity consultants: Provide comprehensive filing support
• Volunteer management programs: Some offer free or low-cost assistance to small charities

Filing Software and Tools:

Several software programs can simplify the Form T3010 filing process. These tools help you organize information, perform calculations automatically, and submit electronically.

Popular options include specialized nonprofit accounting software that integrates with CRA systems. Check with your accountant about which tools they recommend.

Community Resources:

Local nonprofit support organizations often provide workshops on CRA compliance. Your provincial or territorial nonprofit association may offer training sessions on Form T3010.

Staying Compliant with Form T3010 Version 24

Understanding and correctly filing Form T3010 Version 24 protects your charity’s registered status and builds trust with donors.

The key points to remember are simple. First, check your fiscal year end date to determine which version you need. Always download a fresh copy from the official CRA website each time you file.

Give yourself plenty of time before the six-month deadline. Gather your financial statements, program information, and supporting documents early in the process.

Double-check all calculations and ensure every required field is complete. If you’re unsure about anything, reach out to the CRA or consult a professional before submitting.

Accurate and timely filing demonstrates your commitment to transparency and good governance. It shows donors, funders, and the public that your charity operates responsibly.

The updated Form T3010 may seem complex at first, but it ultimately serves an important purpose. It helps ensure charitable dollars reach the communities and causes that need them most.

Take time to understand the changes, use the correct version, and file on time. Your charity’s compliance and reputation depend on it.

Frequently Asked Questions

What is the difference between Form T3010 Version 23 and Version 24?

Version 24 includes updated sections that reflect the 2022 legislative changes to disbursement quota rules. It has new fields for reporting charitable spending and enhanced questions about program delivery. The main difference is how you report your charity’s spending requirements and community impact.

When should I use Form T3010 Version 24?

You must use Version 24 if your charity’s fiscal period ends on or after December 31, 2023. This applies to fiscal years ending on December 31, 2023, and any date in 2024 or later.

Where can I download the official Form T3010?

Download Form T3010 directly from the CRA’s official Forms and Publications page at canada.ca. Search for “Form T3010” and always download a fresh copy each time you need to file. Never use old saved versions from previous years.

What happens if I file an outdated version of Form T3010?

The CRA will reject your filing if you submit the wrong version. You’ll need to complete and resubmit the correct version, which could cause you to miss your filing deadline and face penalties. Always verify you’re using the right version before submitting.

How long does it take to complete Form T3010?

Completion time varies based on your charity’s size and complexity. Small charities with straightforward finances might spend 4-6 hours. Larger organizations with multiple programs and complex finances may need several days. Start early to give yourself plenty of time.

Can I file Form T3010 electronically?

Yes, you can file Form T3010 online through the CRA’s Charities Directorate portal using your My Business Account. Electronic filing is faster and provides immediate confirmation of receipt. You can also mail a paper copy if you prefer.

What We Do!

We’re often asked by prospective clients what our Bookkeeping Service covers?  People want to know what specific tasks we do, and what their responsibility is.  This brief explainer page will answer that question.  This is by no means an exhaustive list, but covers the most frequently asked questions.

Getting Started

• Review your existing books for needed corrections or back-work
• Chart of accounts setup or amendment
• Assistance with setting up bank feeds
• Limited assistance* with setting up payroll (QBO or Gusto only)
• Your books brought current and reconciled if needed

Ongoing Monthly Bookkeeping

• After-the-fact transaction recording
• Post to general ledger
• Post to other ledgers (as needed)
• Bank account reconciliation
• Monthly financial statements
• Other bookkeeping services, as required
• Best-practice bookkeeping advice and counsel

Year End

• Assistance with 1099-NEC preparation*
• Assistance with 1099-MISC preparation*
• Year-end financial statements and period-end closing

What We Don’t Do

Pay bills

We do not offer bill-pay services at this time, nor do we manage Accounts Payable (AP) or Accounts Receivable (AR).

Payroll tax responsibility

Our bookkeepers can assist you in setting up your initial payroll service in QBO or Gusto. We are not responsible for entering payroll hours/salary, accruing payroll taxes, nor the transmittal of payroll taxes to the IRS or the state.  Your full-service payroll provider (QBO, Gusto, or whatever other service a client uses) will be the responsible party for payroll and payroll tax compliance.

*Payroll deductions and benefits

We provide assistance with setting up a payroll account in either Quickbooks Online or Gusto, including entry of employee data.  We do not assist in state registrations, benefits, or advise on deductions.  Those service areas are provided directly by either QBO or Gusto.

Preparation of W2s

Similar to the last item, your full-service payroll provider (QBO/Gusto) is responsible for preparation of Form W2 for employees.

Sales tax reporting

For those nonprofits that sell taxable goods and/or services, your bookkeeper will assist in accounting for sales taxes collected and transmitted, but we do not prepare state sales tax reports.

Donation recording

We do not provide individual donation data entry into your neither your donor CRM nor Quickbooks Online, nor do we prepare year-end donor acknowledgements.

Administrative tasks

We cannot provide administrative services unrelated to our bookkeeping function.

Attend board meetings

Due to the constraints of time and distance, we are unable to be present, physically nor virtually, at a meeting of a client’s board of directors.*May incur additional fee per 1099-NEC or 1099-MISC.

Contact us today to schedule your consultation.

Working with Our Firm

In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.

By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.

At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.

Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.

Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.

Take the First Step Today

If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.

Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.

We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.

• If you or anybody that you know, think that you meet the requirements and wish to receive further information.
• We can help you start the application process and confirm eligibility requirements to participate.
• We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.

About Northfield

Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.

Forward-Looking Information

This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.

This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.

Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.

Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.

Questions?

info@northfied.biz

Within Corporate Newsroom  

Media Contact:

media@northfied.biz

Press contact 

PR consultants
press@northfied.biz

NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.

Charities play a crucial role in society, channeling resources to noble causes and making a positive impact. However, like any organization, charities may face audits by the Canada Revenue Agency (CRA) to ensure compliance with regulations. In this blog post, we explore the options available to charities during and after an audit, shedding light on the transparency measures in place and the statistics surrounding audit outcomes.

‍Recourse During and After an Audit:

‍When a charity undergoes an audit, it has the opportunity to make representations to the CRA. These representations may include providing additional information, explaining disagreements with the CRA’s position, or proposing changes to address concerns. The CRA thoroughly considers the charity’s responses before making a determination on compliance outcomes.

If the CRA decides to impose sanctions, annul, or revoke the charity’s registration, it communicates this decision through a registered mail letter. In response to such a letter, the charity can file a written objection within 90 days with the Appeals Intake Centre, providing reasons for the objection and presenting all relevant facts. The Appeals Branch reviews the objection fairly, and if the charity disagrees with the decision, it can further appeal to the Federal Court of Appeal or the Tax Court of Canada.

‍Public Availability of Audit Information:

‍Charities are not exempt from public scrutiny when it comes to certain aspects of audit outcomes. Despite the general confidentiality rules, the CRA can release information about charities in specific situations. When a charity’s registration is revoked or annulled, or when sanctions are imposed, the CRA publishes this information in the List of charities. The CRA can also release copies of the letters outlining the reasons for its decisions, ensuring transparency in its actions.

Charities undergoing audits should be aware of the recourse available to them during and after the process. The transparency measures implemented by the CRA, such as public disclosure of certain information, aim to ensure accountability and uphold the integrity of the charitable sector. By understanding the outcomes of audits, charities can work towards compliance and continue their vital contributions to the community.

At Northfield & Associates our expert guidance on compliance requirements. Our team understands Canadian charity law and can help ensure your organisation follows proper procedures.

Get professional support today by email at info@northfield.biz, by phone at (416) 317-6806, or visit us or Schedule your free consultation to discuss your specific circumstances and receive expert assistance throughout the reinstatement process with our experienced legal team.

What We Do!

We’re often asked by prospective clients what our Bookkeeping Service covers?  People want to know what specific tasks we do, and what their responsibility is.  This brief explainer page will answer that question.  This is by no means an exhaustive list, but covers the most frequently asked questions.

Getting Started

• Review your existing books for needed corrections or back-work
• Chart of accounts setup or amendment
• Assistance with setting up bank feeds
• Limited assistance* with setting up payroll (QBO or Gusto only)
• Your books brought current and reconciled if needed

Ongoing Monthly Bookkeeping

• After-the-fact transaction recording
• Post to general ledger
• Post to other ledgers (as needed)
• Bank account reconciliation
• Monthly financial statements
• Other bookkeeping services, as required
• Best-practice bookkeeping advice and counsel

Year End

• Assistance with 1099-NEC preparation*
• Assistance with 1099-MISC preparation*
• Year-end financial statements and period-end closing

What We Don’t Do

Pay bills

We do not offer bill-pay services at this time, nor do we manage Accounts Payable (AP) or Accounts Receivable (AR).

Payroll tax responsibility

Our bookkeepers can assist you in setting up your initial payroll service in QBO or Gusto. We are not responsible for entering payroll hours/salary, accruing payroll taxes, nor the transmittal of payroll taxes to the IRS or the state.  Your full-service payroll provider (QBO, Gusto, or whatever other service a client uses) will be the responsible party for payroll and payroll tax compliance.

*Payroll deductions and benefits

We provide assistance with setting up a payroll account in either Quickbooks Online or Gusto, including entry of employee data.  We do not assist in state registrations, benefits, or advise on deductions.  Those service areas are provided directly by either QBO or Gusto.

Preparation of W2s

Similar to the last item, your full-service payroll provider (QBO/Gusto) is responsible for preparation of Form W2 for employees.

Sales tax reporting

For those nonprofits that sell taxable goods and/or services, your bookkeeper will assist in accounting for sales taxes collected and transmitted, but we do not prepare state sales tax reports.

Donation recording

We do not provide individual donation data entry into your neither your donor CRM nor Quickbooks Online, nor do we prepare year-end donor acknowledgements.

Administrative tasks

We cannot provide administrative services unrelated to our bookkeeping function.

Attend board meetings

Due to the constraints of time and distance, we are unable to be present, physically nor virtually, at a meeting of a client’s board of directors.*May incur additional fee per 1099-NEC or 1099-MISC.

Contact us today to schedule your consultation.

Working with Our Firm

In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.

By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.

At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.

Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.

Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.

Take the First Step Today

If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.

Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.

We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.

• If you or anybody that you know, think that you meet the requirements and wish to receive further information.
• We can help you start the application process and confirm eligibility requirements to participate.
• We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.

About Northfield

Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.

Forward-Looking Information

This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.

This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.

Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.

Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.

Questions?

info@northfied.biz

Within Corporate Newsroom  

Media Contact:

media@northfied.biz

Press contact 

PR consultants
press@northfied.biz

NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.

What Are the Best Fundraising Strategies for a New Charity in Canada?

Starting a new charity is a big step toward making a difference in your community or beyond. But once you’ve set up your charity, the next challenge is raising enough funds to keep your operations running and make an impact. Whether you’re just getting started or looking to refine your fundraising efforts, it’s important to implement strategies that will engage donors and sustain your charity’s mission.

This article will explore the best fundraising strategies for new charities in Canada. We’ll cover proven methods that will help you raise funds effectively and build strong relationships with your supporters.

1. Understand Your Charity’s Mission and Vision

Before you begin fundraising, it’s essential to be clear about your charity’s mission and vision. This foundation will guide all of your efforts. A strong, clear message about why your charity exists and what it aims to achieve is key to attracting potential donors.

• Mission Statement: Keep it short, clear, and impactful. Your mission should quickly convey the problem you are addressing and the change you aim to create.
• Vision: This is where you describe the long-term impact of your charity’s work. It shows potential donors why their contributions matter in the bigger picture.

When your mission and vision are well-defined, it becomes easier to communicate the value of your charity to others, which can inspire people to contribute.

2. Online Crowdfunding Campaigns

Online crowdfunding is one of the most effective fundraising strategies for new charities in Canada. With the rise of digital platforms, it’s now easier than ever to reach a wide audience, tell your charity’s story, and raise funds.

• Choose the Right Platform: There are various crowdfunding platforms available in Canada, such as GoFundMe, CanadaHelps, and Kickstarter. Each platform has its strengths, so pick the one that aligns best with your charity’s goals.
• Set Clear Goals: Be transparent about how much you need to raise and how the funds will be used. People are more likely to donate when they can see the direct impact of their contribution.
• Engage Your Network: Reach out to your network of friends, family, and community members to share the campaign. Social media, email newsletters, and word of mouth are powerful tools for spreading the word.

Crowdfunding can help you reach a wide audience, but it requires careful planning and constant promotion to be successful.

3. Host Fundraising Events

Hosting events is a classic yet powerful way to raise funds while also engaging your community. Whether virtual or in-person, events allow you to directly interact with your supporters and make them feel part of your cause.

• Plan Your Event: Choose an event that resonates with your target audience. This could be a gala, auction, benefit concert, or community walk. The key is to offer something that excites and motivates people to donate.
• Ticket Sales and Donations: You can sell tickets to the event, provide opportunities for attendees to donate during the event, and even offer incentives for higher levels of giving (like VIP access or exclusive experiences).
• Engage Sponsors: Many companies and local businesses are willing to sponsor charity events in exchange for publicity. This can significantly boost your fundraising efforts while keeping costs low.

Events also give you the chance to build long-term relationships with donors and volunteers, which can lead to future donations.

4. Launch a Monthly Giving Program

A monthly giving program is a great way to create a reliable source of income for your charity. This model allows donors to contribute a fixed amount each month, which provides your charity with steady, predictable funding.

• Offer Different Tiers: Create giving levels to accommodate different budgets. For example, $10, $25, and $50 per month.
• Provide Special Benefits: To encourage people to sign up, offer exclusive updates, reports on how their donations are making an impact or even small tokens of appreciation.
• Highlight Convenience: Monthly giving is convenient for donors, and many are happy to set up an automatic payment because it fits into their routine. Make sure the sign-up process is easy.

This strategy not only helps build a stable income stream but also strengthens relationships with your donors by keeping them engaged year-round.

5. Apply for Grants and Government Funding

In Canada, there are numerous grant opportunities available for new charities. Federal, provincial, and municipal governments often offer funding programs to support causes that align with their priorities.

• Research Available Grants: Start by looking into government grants and funding programs. Websites like the Canada Revenue Agency (CRA) and the Canadian Government’s Funding Portal are great places to start.
• Write Compelling Proposals: Applying for grants involves submitting proposals that outline your charity’s mission, goals, and how you intend to use the funds. Make sure to follow all guidelines and deadlines to increase your chances of approval.
• Look for Private Foundation Grants: Many private foundations also provide funding to charities. Research foundations that support causes similar to yours and apply for funding.

While grants can be a bit competitive, they are a great source of funding for specific projects and long-term initiatives.

6. Utilize Social Media for Awareness and Donations

Social media is a powerful tool that can help you spread the word about your charity and encourage donations. By using platforms like Facebook, Instagram, X, and LinkedIn, you can reach a large audience and build a loyal online community.

• Share Impact Stories: Post stories of how your charity is making a difference in people’s lives. This could be in the form of videos, photos, testimonials, or success stories.
• Use Donation Buttons: Platforms like Facebook allow charities to add donation buttons directly to their profiles and posts, making it easy for followers to donate on the spot.
• Run Paid Ads: If you have a budget, running paid ads on social media can help you target specific demographics and get your message in front of more people.

Regular engagement on social media can also help you build a loyal following that will support your charity over time.

7. Collaborate with Corporate Partners

Corporate partnerships can be a highly effective way for new charities to raise funds. Many companies in Canada are committed to supporting social causes and are willing to collaborate with charities through donations, sponsorships, and volunteer efforts.

• Corporate Donations: Reach out to businesses for one-time donations or regular contributions. In return, they offer to feature their company on your website or at events as a sponsor.
• Employee Giving Programs: Many companies have employee matching programs or payroll giving initiatives, where they match their employees’ charitable donations. Encourage your supporters to take advantage of these programs.
• Event Sponsorships: Local businesses may be interested in sponsoring your fundraising events. In exchange for their sponsorship, offer them visibility and recognition during the event.

Corporate partnerships provide both financial support and credibility, which can enhance your charity’s reputation and outreach.

8. Offer Donor Recognition and Appreciation

Acknowledging your donors is crucial for building long-term relationships and encouraging repeat giving. When people feel appreciated, they are more likely to support your charity again in the future.

• Thank You Notes: Send personalized thank you notes to donors, expressing your gratitude and explaining the impact of their donation.
• Donor Recognition Programs: Recognize large or recurring donors through special mentions, certificates, or exclusive invitations to events. Publicly acknowledging their contributions can encourage others to give as well.
• Transparency: Keep donors informed about how their money is being used. Regular updates about the progress of your charity’s work will build trust and loyalty.

When donors feel valued, they are more likely to continue supporting your charity in the future.

Fundraising for a new charity can seem like a daunting task, but by implementing the right strategies, you can build a strong foundation for sustainable growth. Whether through crowdfunding, events, or corporate partnerships, there are many ways to raise funds and engage with your supporters. The key is to be creative, transparent, and persistent.

By understanding your charity’s mission, setting clear goals, and utilizing multiple fundraising channels, you’ll be well on your way to building a successful and impactful charity in Canada.

What We Do!

We’re often asked by prospective clients what our Bookkeeping Service covers?  People want to know what specific tasks we do, and what their responsibility is.  This brief explainer page will answer that question.  This is by no means an exhaustive list, but covers the most frequently asked questions.

Getting Started

• Review your existing books for needed corrections or back-work
• Chart of accounts setup or amendment
• Assistance with setting up bank feeds
• Limited assistance* with setting up payroll (QBO or Gusto only)
• Your books brought current and reconciled if needed

Ongoing Monthly Bookkeeping

• After-the-fact transaction recording
• Post to general ledger
• Post to other ledgers (as needed)
• Bank account reconciliation
• Monthly financial statements
• Other bookkeeping services, as required
• Best-practice bookkeeping advice and counsel

Year End

• Assistance with 1099-NEC preparation*
• Assistance with 1099-MISC preparation*
• Year-end financial statements and period-end closing

What We Don’t Do

Pay bills

We do not offer bill-pay services at this time, nor do we manage Accounts Payable (AP) or Accounts Receivable (AR).

Payroll tax responsibility

Our bookkeepers can assist you in setting up your initial payroll service in QBO or Gusto. We are not responsible for entering payroll hours/salary, accruing payroll taxes, nor the transmittal of payroll taxes to the IRS or the state.  Your full-service payroll provider (QBO, Gusto, or whatever other service a client uses) will be the responsible party for payroll and payroll tax compliance.

*Payroll deductions and benefits

We provide assistance with setting up a payroll account in either Quickbooks Online or Gusto, including entry of employee data.  We do not assist in state registrations, benefits, or advise on deductions.  Those service areas are provided directly by either QBO or Gusto.

Preparation of W2s

Similar to the last item, your full-service payroll provider (QBO/Gusto) is responsible for preparation of Form W2 for employees.

Sales tax reporting

For those nonprofits that sell taxable goods and/or services, your bookkeeper will assist in accounting for sales taxes collected and transmitted, but we do not prepare state sales tax reports.

Donation recording

We do not provide individual donation data entry into your neither your donor CRM nor Quickbooks Online, nor do we prepare year-end donor acknowledgements.

Administrative tasks

We cannot provide administrative services unrelated to our bookkeeping function.

Attend board meetings

Due to the constraints of time and distance, we are unable to be present, physically nor virtually, at a meeting of a client’s board of directors.*May incur additional fee per 1099-NEC or 1099-MISC.

Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.

At Northfield & Associates our expert teams guidance on compliance requirements. Our team understands Canadian law and can help ensure your organization follows proper procedures.

Get professional support today

Email info@northfield.biz

Phone (416) 317-6806

Visit us https://www.northfield.biz/

Appointment Schedule your free consultation 

To discuss your specific circumstances and receive expert assistance throughout the reinstatement process with our experienced legal team.

What We Do!

We’re often asked by prospective clients what our Bookkeeping service. People want to know what specific tasks we do, and what their responsibility is. This brief explainer page will answer that question. This is by no means an exhaustive list, but covers the most frequently asked questions.

Getting Started

• Review your existing books for needed corrections or back-work
• Chart of accounts setup or amendment
• Assistance with setting up bank feeds
• Limited assistance* with setting up payroll (QBO or Gusto only)
• Your books brought current and reconciled if needed

Ongoing Monthly Bookkeeping

• After-the-fact transaction recording
• Post to general ledger
• Post to other ledgers (as needed)
• Bank account reconciliation
• Monthly financial statements
• Other bookkeeping services, as required
• Best-practice bookkeeping advice and counsel

Year End

• Assistance with 1099-NEC preparation*
• Assistance with 1099-MISC preparation*
• Year-end financial statements and period-end closing

What We Don’t Do

Pay bills

We do not offer bill-pay services at this time, nor do we manage Accounts Payable (AP) or Accounts Receivable (AR).

Payroll tax responsibility

Our bookkeepers can assist you in setting up your initial payroll service in QBO or Gusto. We are not responsible for entering payroll hours/salary, accruing payroll taxes, nor the transmittal of payroll taxes to the IRS or the state.  Your full-service payroll provider (QBO, Gusto, or whatever other service a client uses) will be the responsible party for payroll and payroll tax compliance.

*Payroll deductions and benefits

We provide assistance with setting up a payroll account in either Quickbooks Online or Gusto, including entry of employee data.  We do not assist in state registrations, benefits, or advise on deductions.  Those service areas are provided directly by either QBO or Gusto.

Preparation of W2s

Similar to the last item, your full-service payroll provider (QBO/Gusto) is responsible for preparation of Form W2 for employees.

Sales tax reporting

For those nonprofits that sell taxable goods and/or services, your bookkeeper will assist in accounting for sales taxes collected and transmitted, but we do not prepare state sales tax reports.

Donation recording

We do not provide individual donation data entry into your neither your donor CRM nor Quickbooks Online, nor do we prepare year-end donor acknowledgements.

Administrative tasks

We cannot provide administrative services unrelated to our bookkeeping function.

Attend board meetings

Due to the constraints of time and distance, we are unable to be present, physically nor virtually, at a meeting of a client’s board of directors.*May incur additional fee per 1099-NEC or 1099-MISC.

Contact us today to schedule your free consultation.

Working with Our Firm

In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.

By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.

At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.

Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.

Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.

Contact us today to schedule your free consultation.

Take the First Step Today

If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your free consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.

We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.

• If you or anybody that you know, think that you meet the requirements and wish to receive further information.
• We can help you start the application process and confirm eligibility requirements to participate.
• We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.

How can we assist you today?

Unlocking the Potential of Those Who Advance the World

Learn more about our core areas of expertise

About Northfield

Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.

NORTHFIELD & ASSOCIATES in Canada

As a global consulting firm, Northfield & Associates helps clients with total transformation, driving complex change, enabling organizations to grow, and driving bottom-line impact.

 Learn about our offices in Canada, read our latest thought leadership, and connect with our team.

Learn More

Forward-Looking Information

This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.

This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.

Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.

Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.

Questions?

info@northfied.biz

Within Corporate Newsroom  

Media Contact:

media@northfied.biz

Press contact 

PR Secretary
press@northfied.biz

NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.