Prior to picking the program you wish to study as well as the school of your choice whether it is a college or university, make sure that the program and learning institution are approved for the Post Graduate Work Permit. The Post Graduate Work Permit is extremely important because it allows you to extend your stay in Canada and it also gives you Canadian experience which will be helpful with your Express Entry.
To be approved for a Post Graduate Work Permit you would have to study for at least 8 months full time. What many students are doing, they are enrolling in Colleges and Universities programs that are 2 years or more. If the program is 2 years or more and its full time, you automatically get a Post Graduate Work Permit for 3 years. If the program is 8 months full time but less than 2 years, then the Post Graduate Work Permit would be the same as the length of your program.
So, if your program is 2 years or more, you automatically are considered for a Post Graduate Work Permit that is for 3 years. Most students opt for this option because the PGWP is an open work permit and it gives you the possibility to work anywhere.
One important thing you need to keep in mind is that you would have to study full time. You cannot apply for a PGWP if you are studying part time. If you took a program that was 3 years or 4 years, but it was part time, you would not be eligible.
Also, this is an application process. You would have to apply, and you would have a set time frame in which to do so. The application should be submitted once you have graduated and you have received your transcripts.
One of the benefits of the PGWP, is that you are exposed to the workforce. You can work anywhere you desire but it is recommended that you work at a job that is recognized within the National Occupational Classification (NOC) system as A, B or zero. Working within these categories will come in handy when you apply for your Express Entry.
Unfortunately, it does come as a surprise to many applicants when they’re applying for permanent residency or Express Entry that they don’t have the right Canadian experience because the jobs that they have worked at are not in the proper NOC category; A, B or zero.
In you have any questions pertaining to PGWP or NOC, please get in touch with us.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We specialize in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates, we specialize in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Northfield & Associates
Advancing Global Partnerships, Together.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.
Book a Consultation Today
Contact Northfield & Associates today to schedule a consultation with an experienced Consultant.
Northfield & Associates International Corporation is a global strategic advisory and consulting firm partnering with private equity, sovereign, and institutional investors to deploy capital, manage regulatory, supporting senior leadership, boards, and capital providers across Cambodia, Canada, and international markets operating in complex regulatory, economic, and geopolitical environments, and drive enterprise value creation across complex global markets.
We advise boards, executives, entrepreneurs, and public-sector decision-makers on business strategy, institutional transformation, and high-stakes market challenges requiring disciplined judgment, capital efficiency, and execution certainty. Our work is concentrated across priority global sectors, including agribusiness, aviation and automotive, energy and natural resources, financial services, healthcare, infrastructure, real estate, immigration, education, and information technology.
Our platform integrates sector-specific intelligence with multidisciplinary advisory capabilities. Clients benefit from coordinated access to consulting, legal and regulatory counsel, financial management, risk assessment, real estate advisory, immigration, education, and technology expertise. This integrated model supports informed capital allocation, regulatory-compliant investment structuring, and execution-ready strategies designed to optimise returns, preserve downside protection, and enhance risk-adjusted performance.
Northfield combines consulting rigor with legal and regulatory judgment to support capital markets-aligned decision-making in complex, regulated, and rapidly evolving environments. We partner with private enterprises, institutional investors, family offices, and public-sector entities to structure, deploy, and manage capital effectively; strengthen governance; mitigate regulatory and geopolitical risk; and drive sustainable enterprise value creation.
Our engagements span strategy formulation, operational optimisation, organisational design, and change execution. We deliver measurable outcomes that improve financial performance, support disciplined growth, enhance valuation, and generate durable returns on investment for investors, shareholders, and institutional stakeholders. We operate with independence, precision, and accountability, aligned with long-term value creation and fiduciary standards.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
Questions?
info@northfied.biz
Within Corporate Newsroom
Media Contact:
media@northfied.biz
Press contact
PR consultants press@northfied.biz
NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
Charity Bookkeeping and Financial Management Best Practices
You started your charity to change the world, not to spend hours wrestling with spreadsheets and receipts. But three months into operations, you’re drowning in financial paperwork, your board is asking questions you can’t answer, and you’re pretty sure your bookkeeping system wouldn’t survive a CRA audit.
Here’s the reality that hits most charity founders like a brick wall: good financial management isn’t just about compliance – it’s the foundation that makes everything else possible. Poor bookkeeping doesn’t just create problems with regulators; it undermines your ability to make good decisions, demonstrate impact to funders, and plan for the future.
The good news is that charity bookkeeping doesn’t have to be overwhelming or expensive. With the right systems, clear processes, and basic understanding of requirements, you can create financial management practices that actually support your mission instead of draining your time and energy.
But here’s what many charity leaders don’t realize: nonprofit bookkeeping is different from business bookkeeping in important ways. The rules about fund restrictions, donation receipting, and compliance reporting require specialized knowledge that your regular business accountant might not have.
Let’s walk through everything you need to know to build financial management systems that keep you compliant, informed, and focused on your charitable mission.
Essential Bookkeeping Requirements for Canadian Charities
Canadian charities face specific bookkeeping requirements that go beyond basic business accounting. Understanding these requirements helps you build systems that support both compliance and effective operations.
Legal Foundation for Charity Bookkeeping
The Canada Revenue Agency requires all registered charities to maintain adequate books and records that:
Support all information reported on annual T3010 returns
Demonstrate compliance with charity law requirements
Track the use of charitable funds for intended purposes
Provide audit trails for all financial transactions
These aren’t just suggestions – they’re legal requirements backed by potential penalties for non-compliance.
What “Adequate Books and Records” Means
The CRA expects charity books and records to include:
Complete financial statements prepared according to accounting standards
Detailed general ledger with all transactions properly recorded
Supporting documentation for all revenues, expenses, and transfers
Donor records including receipting information and gift restrictions
Board minutes documenting financial decisions and oversight
Retention Requirements
Canadian charities must retain financial records for specific periods:
Books and records: Must be kept for six years from the end of the last tax year they relate to
Donation receipts: Duplicate copies must be kept for two years
Supporting documents: All invoices, contracts, and supporting materials for six years
Record Accessibility Requirements
Your financial records must be:
Kept in Canada (or accessible electronically from Canada)
Available for CRA inspection during business hours
Organized in a way that allows efficient review and audit
Maintained in English or French (translations may be required)
Electronic Records Considerations
If you maintain electronic records, ensure:
Backup systems prevent data loss
Security measures protect confidential information
Electronic signatures and approvals are properly documented
Paper documents are scanned and stored appropriately
Consequences of Inadequate Bookkeeping
Poor financial record-keeping can result in:
CRA compliance reviews and potential penalties
Difficulty preparing accurate T3010 returns
Problems with funding applications and grant reporting
Board governance issues and reduced oversight capability
Potential loss of charitable status in extreme cases
Chart of Accounts Setup for Nonprofits
A well-designed chart of accounts is the foundation of effective charity bookkeeping. Unlike business accounting, nonprofit charts of accounts must track fund restrictions, program activities, and compliance requirements.
Basic Structure for Charity Chart of Accounts
Your chart of accounts should include these major categories:
Assets:
Current assets (cash, accounts receivable, prepaid expenses)
Many charities need to track multiple funds within their accounting system:
General operating fund for unrestricted activities
Designated funds for board-designated purposes
Restricted funds for donor-specified purposes
Endowment funds for permanently restricted assets
Account Numbering Systems
Develop a logical numbering system that supports:
Easy identification of account types and purposes
Consistent reporting across accounting periods
Integration with grant reporting requirements
Efficient data entry and error reduction
Understanding proper chart of accounts setup becomes especially important when preparing annual T3010 filings that require detailed financial information organized by specific categories.
Donor Receipting and Revenue Recognition
Proper donor receipting and revenue recognition are crucial for maintaining charitable status and providing appropriate tax benefits to supporters.
Legal Requirements for Donation Receipts
All charitable tax receipts must include specific information:
Charity’s legal name and charitable registration number
Donor’s name and address
Date the donation was received (not pledged)
Amount of donation or description and fair market value of gift-in-kind
Statement indicating the receipt is for income tax purposes
When You Can Issue Tax Receipts
Tax receipts can only be issued for true charitable gifts where:
The transfer is voluntary with no expectation of return benefit
The donor receives no material advantage or benefit
The gift is made to support charitable purposes
The donor is eligible to receive charitable tax benefits
Revenue Recognition Timing
Record donation revenue when:
Cash gifts: When received and deposited
Pledges: Generally when received, not when pledged (unless legally enforceable)
Gift-in-kind: When received at fair market value
Securities: When received at fair market value on date of transfer
Restricted vs Unrestricted Donations
Properly classify and track donor restrictions:
Unrestricted donations: Can be used for any charitable purpose within your mandate
Temporarily restricted donations: Restricted by donors for specific:
Time periods (must be spent by certain date)
Purposes (must be used for specific programs)
Activities (can only be used for designated functions)
Permanently restricted donations: Endowment gifts where principal must be maintained permanently
Gift-in-Kind Donations
Special considerations apply to non-cash gifts:
Must obtain proper appraisals for gifts over $1,000
Issue receipts for fair market value, not original cost
Maintain documentation supporting valuation
Apply special rules for gifts of securities, real estate, or other property
Split Receipting for Benefit Events
When donors receive benefits (meals, tickets, auction items):
Calculate fair market value of benefits received
Issue receipt only for amount exceeding benefit value
Clearly document benefit calculation and methodology
Maintain records supporting benefit valuations
Understanding proper receipting becomes especially important when considering the broader costs of charity registration and ongoing compliance requirements.
Managing Restricted vs Unrestricted Funds
Effective fund management ensures donor intentions are respected while maintaining operational flexibility and compliance with charity law.
Understanding Fund Restrictions
Donor-imposed restrictions come from explicit donor instructions about how gifts must be used:
Purpose restrictions (funds must support specific programs)
Time restrictions (funds must be used by certain dates)
Geographic restrictions (funds must benefit specific communities)
Beneficiary restrictions (funds must serve particular populations)
Board-designated restrictions are internal decisions about fund use:
Board reserves for specific purposes
Quasi-endowment funds created by board action
Operating reserves for financial stability
Capital funds for future equipment or facility needs
Tracking Restricted Funds
Implement systems that clearly track:
Source and nature of each restriction
Current balance of restricted funds
Compliance with spending restrictions
Release of restrictions when conditions are met
Compliance with Fund Restrictions
Ensure restricted funds are used only for designated purposes:
Establish clear policies for fund management
Train staff on restriction requirements
Implement approval processes for restricted fund spending
Regular monitoring and reporting on fund balances and usage
Communication About Fund Restrictions
Clear communication prevents problems:
Acknowledge restrictions in donor communications
Report on restricted fund usage in annual reports
Provide regular updates to major donors about fund status
Maintain documentation of all donor communications about restrictions
Releasing Restrictions
Restrictions can be released when:
Purpose is accomplished or becomes impossible
Time restrictions expire
Donor agrees to modify restrictions
Legal process determines restrictions are no longer viable
Fund Balance Reporting
Financial statements must clearly show:
Unrestricted net assets available for general use
Temporarily restricted net assets and their purposes
Permanently restricted net assets (endowments)
Board-designated funds and their purposes
Financial Controls and Internal Auditing
Strong financial controls protect charitable assets and ensure resources are used appropriately for charitable purposes.
Segregation of Duties
Implement segregation of duties wherever possible:
Cash handling: Different people should collect, deposit, and record cash
Check signing: Multiple signatures required for significant amounts
Bank reconciliation: Performed by someone not involved in cash handling
Purchasing: Separate authorization, receiving, and payment functions
Authorization Levels and Limits
Establish clear authorization requirements:
Board approval for expenditures over specified amounts
Executive director approval limits
Program manager spending authority
Petty cash limits and controls
Monthly Financial Review Process
Implement monthly financial management routines:
Prepare and review monthly financial statements
Conduct bank reconciliations and investigate variances
Review accounts receivable and follow up on outstanding items
Analyze budget variances and investigate significant differences
Annual Internal Control Assessment
Regularly assess your control environment:
Review and update financial policies annually
Assess adequacy of current controls and procedures
Identify areas where additional controls are needed
Document control procedures and train staff appropriately
Board Financial Oversight
Ensure proper board involvement in financial oversight:
Regular financial reports to board with variance analysis
Board review and approval of annual budgets
Board oversight of significant financial decisions
Annual review of financial policies and procedures
External Audit Considerations
Many charities benefit from external financial review:
Review engagement: Limited assurance on financial statements
Audit engagement: Highest level of assurance and internal control assessment
The level of external review needed depends on your charity size, funding requirements, and board preferences. Many funders and insurance providers require specific levels of external financial review.
Preparing for CRA Financial Reviews
The CRA conducts financial reviews as part of compliance monitoring, and being prepared can make the difference between a smooth process and a stressful audit.
What CRA Financial Reviews Examine
CRA reviews typically focus on:
Compliance with charity law requirements
Proper use of charitable funds for stated purposes
Accuracy of T3010 annual return information
Adequacy of books, records, and internal controls
Compliance with receipting rules and donor stewardship
Documents CRA May Request
Be prepared to provide:
Complete financial statements and supporting schedules
General ledger and detailed transaction records
Bank statements and reconciliations
Donation records and receipting documentation
Board minutes and financial oversight documentation
Contracts, agreements, and supporting documentation for major transactions
Financial Areas of CRA Focus
Common areas of CRA attention include:
Fundraising expenses: Reasonable and properly allocated
Administrative costs: Appropriate for organization size and complexity
Related party transactions: Proper disclosure and arm’s length terms
Investment income: Proper reporting and use for charitable purposes
Grant-making: Proper due diligence and qualified donee status
Best Practices for Review Preparedness
Maintain ongoing preparedness by:
Keeping detailed, organized financial records
Documenting all significant financial decisions
Ensuring board oversight of financial activities
Regular review and update of financial policies
Annual assessment of compliance with charity law requirements
Legal counsel can assist with complex compliance issues
Professional representation can improve review outcomes
Ongoing professional relationships provide better preparation
Technology Solutions for Charity Bookkeeping
Modern technology can significantly improve the efficiency and accuracy of charity financial management while reducing costs and administrative burden.
Accounting Software Options for Nonprofits
Cloud-based nonprofit accounting software:
QuickBooks Nonprofit: Affordable with good nonprofit features
Sage Intacct: More sophisticated for larger organizations
NetSuite: Comprehensive but expensive enterprise solution
Blackbaud Financial Edge: Designed specifically for nonprofits
Key Features to Look For:
Fund accounting capabilities for restricted funds
Grant tracking and reporting functionality
Donation and pledge management
Integration with donor management systems
Built-in financial reporting templates
Donor Management Integration
Integrate accounting with donor management:
Automatic posting of donations to accounting system
Integrated tax receipt generation and tracking
Donor communication and stewardship tracking
Grant application and reporting management
Banking and Payment Processing
Modern payment processing options:
Online donation processing with automatic recording
ACH/electronic fund transfer capabilities
Mobile payment processing for events
Bank feed integration for automatic transaction import
Expense Management Systems
Streamline expense tracking and approval:
Mobile expense reporting apps
Automated receipt capture and coding
Approval workflows for different expense types
Integration with accounting systems for automatic posting
Financial Reporting and Analytics
Leverage technology for better financial insights:
Automated monthly financial statement generation
Budget vs actual reporting with variance analysis
Dashboard reporting for board and management
Grant compliance reporting and tracking
Security and Backup Considerations
Protect financial data with appropriate security:
Regular automated backups to secure locations
Multi-factor authentication for system access
Encryption of sensitive financial information
Regular security updates and system maintenance
Common Financial Management Mistakes
Learning from common mistakes helps you avoid problems that can affect compliance, operations, and organizational effectiveness.
Mistake #1: Inadequate Cash Flow Management
Many charities struggle with cash flow because they:
Don’t track restricted vs unrestricted cash balances
Fail to plan for seasonal revenue fluctuations
Spend restricted funds for general operations
Don’t maintain adequate operating reserves
Solution: Implement monthly cash flow forecasting and maintain clear segregation of restricted funds.
Mistake #2: Poor Grant Financial Management
Common grant-related financial problems:
Mixing grant funds with general operations
Inadequate tracking of grant expenditures
Missing grant reporting deadlines
Failing to comply with grant terms and restrictions
Solution: Establish separate tracking for each grant with clear policies for compliance and reporting.
Mistake #3: Weak Internal Controls
Many small charities have inadequate financial controls:
Single person handling all financial functions
Lack of proper authorization levels
Missing bank reconciliation procedures
Inadequate documentation of financial decisions
Solution: Implement appropriate controls even in small organizations, including board oversight and segregation of duties where possible.
Mistake #4: Compliance Violations
Common compliance mistakes include:
Issuing inappropriate tax receipts
Poor documentation of donor restrictions
Inadequate books and records maintenance
Missing filing deadlines or incomplete reports
Solution: Regular compliance training and professional support for complex requirements.
Mistake #5: Technology Problems
Technology-related financial management issues:
Using inappropriate software for nonprofit needs
Inadequate backup and security procedures
Poor integration between different systems
Lack of staff training on financial systems
Solution: Invest in appropriate technology and training to support your financial management needs.
Mistake #6: Board Financial Oversight Gaps
Many charity boards provide inadequate financial oversight:
Reviewing only summary financial information
Lack of financial expertise among board members
Infrequent financial reporting and review
Failure to understand restricted fund obligations
Solution: Provide regular, detailed financial reports and ensure board members understand their oversight responsibilities.
Effective charity bookkeeping and financial management provide the foundation for successful charitable operations. Whether you’re dealing with complex fund restrictions or compliance requirements, proper financial systems enable better decision-making and demonstrate accountability to stakeholders.
Good financial management also supports other aspects of charity operations, from annual reporting requirements to insurance and risk management. The investment in proper bookkeeping systems and procedures typically pays for itself through improved efficiency and reduced compliance problems.
Northfield & Associates works with charities to develop financial management systems that support both compliance and operational effectiveness. Professional guidance helps ensure your financial practices meet legal requirements while providing the information you need to pursue your charitable mission effectively.
Ready to strengthen your charity’s financial management and bookkeeping systems? Work with experienced professionals who understand both the technical requirements and practical realities of managing charitable finances in Canada.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Book a Consultation with Northfield & Associates
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.
Disclaimer:
The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
Questions?
info@northfied.biz
Within Corporate Newsroom
Media Contact:
media@northfied.biz
Press contact
PR consultants press@northfied.biz
NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
Eligibility for Canadian citizenship is based on certain criteria, including being born outside of Canada with at least one biological or legal parent who was a Canadian citizen at the time of the individual’s birth. However, Canada restricts citizenship by descent to the first generation born outside of Canada to a Canadian parent.
Since its inception in 1947, the Canadian Citizenship Act has undergone multiple amendments. Initially, the Act allowed Canadian parents to pass citizenship to their children born outside of Canada across successive generations, provided that the foreign-born descendants registered with the government within a specific timeframe.
In 2009, a significant change known as the second-generation cut-off was introduced. This amendment was implemented to discourage the concept of “Canadians of convenience,” as stated by the then-immigration minister, Diane Finley. Its purpose was to ensure that citizens have a genuine connection to Canada. Consequently, citizenship transmission by descent was limited to only the first generation born abroad, emphasizing the importance of a tangible link between individuals and the country.
By understanding the provisions of the Canadian Citizenship Act and its historical evolution, we gain insights into the rationale behind the second-generation cut-off rule and its role in fostering a meaningful connection between citizens and Canada.
The Current Lawsuit
A current lawsuit involves 23 individuals from seven families who are challenging the second-generation cut-off rule introduced in 2009. They argue that this rule discriminates based on birthplace, violates mobility and liberty rights, and disproportionately disadvantages women who had to give birth outside Canada due to circumstances beyond their control. The Ontario Superior Court of Justice is tasked with determining whether Canada violates the Charter by limiting the transmission of citizenship by descent to only the first generation born abroad.
The families involved in the lawsuit, as reported by the Toronto Star, contend that the government’s stance oversimplifies the complex realities surrounding the choices they faced, such as access to healthcare, healthcare costs, travel risks, loss of employment and income, and hindrances to career advancement.
The initial justification provided by Minister Finley for the second-generation cut-off was to address concerns regarding “Canadians of convenience” who lacked a genuine connection to Canada and sought citizenship solely to preserve the option of living in the country. However, the applicants in the lawsuit are not Canadians of convenience. They returned to Canada as young children and spent their formative years in the country, according to Sujit Choudry, legal counsel for the families.
While Canadians born in Canada and naturalized Canadians can pass their citizenship to their children born abroad, Canadians born abroad by descent are unable to do so. The families’ legal counsel argues that this distinction is arbitrary and represents a clear form of discrimination.
How to Apply for Proof of Citizenship?
To obtain proof of Canadian citizenship, you need to follow the official process established by the Canadian government. This involves applying for a “proof of Canadian citizenship” or a Canadian citizenship certificate, which is issued by Immigration, Refugees and Citizenship Canada (IRCC). Along with a Canadian birth certificate, the citizenship certificate is one of the two accepted documents for proving Canadian citizenship when dealing with Passport Canada.
You have the flexibility to apply for a Canadian citizenship certificate at any point in your life, regardless of whether your Canadian parent is alive or deceased. To initiate the application, you will need to download the application package provided on IRCC’s website. As part of the application, you will be required to provide evidence that one of your legal or biological parents at the time of your birth was a Canadian citizen.
The application can be submitted conveniently online through IRCC’s website. Once your application is received, you will receive an “acknowledgement of receipt” confirming that your application has been received. Your application will then undergo review and processing by the relevant authorities at IRCC.
Remember, when dealing with matters as crucial as Canadian citizenship and immigration, it is vital to have a trusted legal partner by your side. Northfield & Associates can be that trusted partner, offering professional consultation and services to help you navigate the complexities and achieve the best possible outcome for your case.
Take the necessary steps today and schedule a consultation with Northfield & Associates to ensure your rights are protected and to maximize your chances of success in challenging the second-generation cut-off rule or any other immigration-related issues you may be facing.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We specialize in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates, we specialize in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Northfield & Associates
Advancing Global Partnerships, Together.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.
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Contact Northfield & Associates today to schedule a consultation with an experienced Consultant.
Northfield & Associates International Corporation is a global strategic advisory and consulting firm partnering with private equity, sovereign, and institutional investors to deploy capital, manage regulatory, supporting senior leadership, boards, and capital providers across Cambodia, Canada, and international markets operating in complex regulatory, economic, and geopolitical environments, and drive enterprise value creation across complex global markets.
We advise boards, executives, entrepreneurs, and public-sector decision-makers on business strategy, institutional transformation, and high-stakes market challenges requiring disciplined judgment, capital efficiency, and execution certainty. Our work is concentrated across priority global sectors, including agribusiness, aviation and automotive, energy and natural resources, financial services, healthcare, infrastructure, real estate, immigration, education, and information technology.
Our platform integrates sector-specific intelligence with multidisciplinary advisory capabilities. Clients benefit from coordinated access to consulting, legal and regulatory counsel, financial management, risk assessment, real estate advisory, immigration, education, and technology expertise. This integrated model supports informed capital allocation, regulatory-compliant investment structuring, and execution-ready strategies designed to optimise returns, preserve downside protection, and enhance risk-adjusted performance.
Northfield combines consulting rigor with legal and regulatory judgment to support capital markets-aligned decision-making in complex, regulated, and rapidly evolving environments. We partner with private enterprises, institutional investors, family offices, and public-sector entities to structure, deploy, and manage capital effectively; strengthen governance; mitigate regulatory and geopolitical risk; and drive sustainable enterprise value creation.
Our engagements span strategy formulation, operational optimisation, organisational design, and change execution. We deliver measurable outcomes that improve financial performance, support disciplined growth, enhance valuation, and generate durable returns on investment for investors, shareholders, and institutional stakeholders. We operate with independence, precision, and accountability, aligned with long-term value creation and fiduciary standards.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
Questions?
info@northfied.biz
Within Corporate Newsroom
Media Contact:
media@northfied.biz
Press contact
PR consultants press@northfied.biz
NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
How To Take Minutes at Charity Annual General Meetings
Beyond showing what motions have passed, what else should the board of a charity be coginizant about to record during the general meeting?
Documented discussions:
Aside for motions, they need to show that the directors exercised genuine oversight in the decision to pass a motion. So, for example, let’s say the minutes include the passage of the budget. That is a major decision that will typically see major discussion, sometimes line by line. If there is no finance committee from which there might be minutes describing in greater detail the line by line discussion, then it is important that the board minutes capture this discussion. In particular, any lines you might reasonably expect the CRA to take issue with, i.e. compensation, the payment of family members, etc., needs to face additional scrutiny.
Reasons supported by research:
Related to the budget as well, the Board needs to know that it is getting fair market value for what it is spending. This might mean getting quotes or doing some other research. The point is that the board’s reasons for believing it is getting fair market value should be clear.
Reference to supporting documents:
Where there are details that support the discussion contained in documents that were circulated to the Board, then they should be explicitly referenced in the minutes. For example, contracts, prices, budgets, etc. The version of the document being referenced should be clear (e.g. dated or version). For example, it’s not enough just to say that you will continue to use a certain intermediary since the previous minutes did not document any input the Board had into the content of those agreements. The specific documents should be referenced, and some discussion explaining what I discussed above The more details, the better.
At Northfield & Associates our expert teams guidance on compliance requirements. Our team understands Canadian charity law and can help ensure your organisation follows proper procedures.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Book a Consultation with Northfield & Associates
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.
Disclaimer:
The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
Questions?
info@northfied.biz
Within Corporate Newsroom
Media Contact:
media@northfied.biz
Press contact
PR consultants press@northfied.biz
NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
An Annual General Meeting (AGM) is a crucial event for any charity or nonprofit organization in Canada. This meeting provides a platform for transparency, accountability, and the overall functioning of the organization. If your organization is registered as a charity or nonprofit, understanding the purpose and requirements of an AGM is essential to staying compliant with Canadian laws and regulations. In this article, we will break down everything you need to know about AGMs, from their legal requirements to how they benefit your organization.
What is an Annual General Meeting (AGM)?
An Annual General Meeting (AGM) is a formal meeting where the members of a nonprofit or charity gather to discuss the organization’s performance over the past year and its future direction. AGMs allow members to:
Review and approve financial statements
Elect or re-elect board members
Approve major decisions and budgets for the upcoming year
Discuss key developments, issues, or plans
For charities and nonprofits, this meeting is not just a good practice; it’s a requirement under Canadian law. The Canada Not-for-profit Corporations Act (CNCA) and various provincial regulations, including Ontario’s Ontario Not-for-Profit Corporations Act (ONCA), mandate AGMs for registered organizations.
Why Are AGMs Important for Canadian Charities and Nonprofits?
AGMs are vital for several reasons:
Transparency and Accountability Charities and nonprofits handle public funds, donations, and grants, so it’s important for these organizations to be transparent about how they use these resources. During the AGM, organizations present their financial statements, including income and expenditures, allowing members to understand how funds are being utilized.
Legal Requirement Under the Canada Not-for-profit Corporations Act (CNCA), every charity or nonprofit in Canada must hold an AGM every year. You must schedule this meeting within 15 months of your previous AGM. If you miss this deadline, your organization may be in violation of the law.
Engagement with Members AGMs offer an opportunity for members to engage with the board of directors and senior leadership. It allows them to ask questions, voice concerns, and participate in key decisions, fostering a sense of involvement and community within the organization.
Leadership Elections The AGM is the place where board members are elected or re-elected. This is crucial for ensuring your charity or nonprofit has competent and engaged leadership. Elections also help maintain diversity and inclusion in leadership roles.
What Are the Legal Requirements for an AGM?
As a Canadian charity or nonprofit, you need to follow specific legal guidelines when holding an AGM. These requirements may vary slightly depending on whether your organization is federally or provincially incorporated, but there are key things to know:
Timing of the AGM The CNCA mandates that an AGM be held at least once a year. You must schedule this meeting within 15 months of your previous AGM. If you miss this deadline, your organization may be in violation of the law.
Notice of the AGM A formal notice of the AGM must be sent to all members at least 21 days before the meeting. The notice should include the date, time, location, and agenda items that will be discussed, including financial statements and elections. The CNCA allows electronic notices, but you must ensure that all members have access to the meeting details.
Agenda The agenda for the AGM typically includes:
Presentation of the financial statements
Election or re-election of board members
Appointment of auditors, if applicable
Discussion of the organization’s activities over the past year
Any other business (AOB) or issues raised by members
Quorum In order to conduct official business at the AGM, a quorum (the minimum number of members present) is required. The quorum is usually outlined in the organization’s bylaws. Without a quorum, decisions made during the meeting would not be valid.
If your charity or nonprofit fails to hold an AGM, it can have serious consequences:
Legal Penalties: Your organization could face penalties or even risk losing its charity status.
Loss of Transparency: Without an AGM, members and stakeholders have no formal way to review the charity’s finances, leadership, or overall progress.
Loss of Trust: Not holding an AGM may signal to your members, donors, and the public that the organization is not transparent or accountable, potentially undermining trust.
How to Prepare for Your AGM
Here are the steps to prepare for a successful AGM:
Review Your Bylaws Your organization’s bylaws will outline the rules for your AGM, including the number of directors required, the process for elections, and the quorum required. Familiarizing yourself with these rules is key.
Prepare Financial Statements Ensure that your charity’s financial statements are ready for review. This includes the balance sheet, income statement, and any notes to the financial statements. It’s common to have a professional auditor review your financials if your charity is large enough to require auditing.
Notify Members Send out notices of the AGM at least 21 days in advance, as required by law. Include the agenda and any materials that will be discussed, like financial reports or proposed changes to the bylaws.
Plan for Elections If board members are up for re-election, make sure nominations are collected well before the meeting. Voting can be done by members present, or in some cases, via proxy if allowed by the bylaws.
Prepare for Questions Be ready to answer questions about your charity’s finances, activities, and plans for the future. The AGM is a time for transparency, so ensure your board and leadership team are prepared to discuss any concerns.
Conclusion
The Annual General Meeting is a vital tool for Canadian charities and nonprofits to ensure they are operating legally and ethically. Holding an AGM is not only a legal requirement but also an opportunity to engage with your members, foster transparency, and make key decisions about the future of your organization. By following the guidelines outlined in this blog, you can ensure that your AGM runs smoothly and effectively, setting the stage for another year of success.
By holding an effective AGM, your charity or nonprofit will build trust with its members, remain compliant with Canadian laws, and continue making a positive impact on your community.
Frequently Asked Questions
If you run or volunteer with a charity or nonprofit in Canada, you might have questions about annual general meetings. These meetings are an important part of running your organization legally and keeping your members informed. Here are answers to common questions about AGMs.
What is the purpose of an annual general meeting (AGM)?
An annual general meeting is a formal gathering where members of a nonprofit or charity come together once a year to review what the organization has accomplished. During this meeting, members look at financial reports, vote on important decisions, and discuss plans for the future.
What is the purpose of an AGM for a charity?
For charities in Canada, the AGM allows the charity to show members and donors how donation money is being spent. Members can review financial statements and elect board members who will lead the organization. Canadian law requires charities to hold an AGM every year to stay in good standing and maintain their charitable status.
Why is an AGM important?
AGMs create transparency and accountability when charities handle public donations and grants. It is also a legal requirement under the Canada Not-for-profit Corporations Act. Organizations must hold an AGM within 15 months of their last meeting. Missing this requirement can lead to penalties or even loss of charity status.
What is the main objective of the meeting?
The main objective of an AGM is to keep members informed and involved in how the charity operates. The board presents the organization’s financial health, activities, and future plans. Members get to ask questions, raise concerns, and vote on major decisions.
What are the four reasons for meetings?
AGMs provide transparency by presenting financial statements. They fulfill legal requirements set by Canadian law. They engage members by giving them a voice in important decisions. They also handle leadership elections to ensure the charity has qualified board members.
What is the basic AGM agenda?
A typical AGM agenda includes a presentation of financial statements from the past year. It covers the election or re-election of board members. The meeting includes a review of activities and accomplishments. There is also time for members to bring up other business or questions. All members must receive notice of the agenda at least 21 days before the meeting.
Ready for better nonprofit reporting?
At Northfield & Associates, we have a team of professional bookkeepers and accountants to help your organization manage the books so that you can breeze through tax season.
We’re often asked by prospective clients what our Bookkeeping Service covers? People want to know what specific tasks we do, and what their responsibility is. This brief explainer page will answer that question. This is by no means an exhaustive list, but covers the most frequently asked questions.
Getting Started
Review your existing books for needed corrections or back-work
Chart of accounts setup or amendment
Assistance with setting up bank feeds
Limited assistance* with setting up payroll (QBO or Gusto only)
Your books brought current and reconciled if needed
Ongoing Monthly Bookkeeping
After-the-fact transaction recording
Post to general ledger
Post to other ledgers (as needed)
Bank account reconciliation
Monthly financial statements
Other bookkeeping services, as required
Best-practice bookkeeping advice and counsel
Year End
Assistance with 1099-NEC preparation*
Assistance with 1099-MISC preparation*
Year-end financial statements and period-end closing
What We Don’t Do
Pay bills
We do not offer bill-pay services at this time, nor do we manage Accounts Payable (AP) or Accounts Receivable (AR).
Payroll tax responsibility
Our bookkeepers can assist you in setting up your initial payroll service in QBO or Gusto. We are not responsible for entering payroll hours/salary, accruing payroll taxes, nor the transmittal of payroll taxes to the IRS or the state. Your full-service payroll provider (QBO, Gusto, or whatever other service a client uses) will be the responsible party for payroll and payroll tax compliance.
*Payroll deductions and benefits
We provide assistance with setting up a payroll account in either Quickbooks Online or Gusto, including entry of employee data. We do not assist in state registrations, benefits, or advise on deductions. Those service areas are provided directly by either QBO or Gusto.
Preparation of W2s
Similar to the last item, your full-service payroll provider (QBO/Gusto) is responsible for preparation of Form W2 for employees.
Sales tax reporting
For those nonprofits that sell taxable goods and/or services, your bookkeeper will assist in accounting for sales taxes collected and transmitted, but we do not prepare state sales tax reports.
Donation recording
We do not provide individual donation data entry into your neither your donor CRM nor Quickbooks Online, nor do we prepare year-end donor acknowledgements.
Administrative tasks
We cannot provide administrative services unrelated to our bookkeeping function.
Attend board meetings
Due to the constraints of time and distance, we are unable to be present, physically nor virtually, at a meeting of a client’s board of directors.*May incur additional fee per 1099-NEC or 1099-MISC.
Let’s Collaborate & Make a Difference!
Partner with us to amplify your mission. Whether it’s Charity accounting, financial transparency, or strategic growth—we’re here to help you create meaningful impact. Let’s work together to build a better future!
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Northfield & Associates
Advancing Global Partnerships, Together.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
Disclaimer: The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.
Book a Consultation Today
Contact Northfield & Associates today to schedule a consultation with an experienced Consultant.
Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
Questions?
info@northfied.biz
Within Corporate Newsroom
Media Contact:
media@northfied.biz
Press contact
PR consultants press@northfied.biz
NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
Charity revocation happens when a registered charity loses its official status with the Canada Revenue Agency (CRA).
This means the charity no longer receives tax benefits and must stop issuing official donation receipts.
Revocation can happen for several reasons, including failure to file required forms, non-compliance with CRA rules, or voluntary closure.
When a charity’s status is revoked, the final financial return must be filed.
The revocation becomes public information.
It is important for charities to understand the steps involved and the consequences they face after revocation.
Managing the process properly helps protect their reputation.
Knowing what triggers revocation and how to respond can help charities avoid serious problems.
This article explains what charity revocation means, how it affects the organization, and what actions to consider if revocation occurs.
What Is Charity Revocation?
Charity revocation cancels a registered charity’s status, removing legal benefits and tax privileges.
It happens when a charity no longer meets government rules or fails to comply with requirements.
Understanding what revocation means and why maintaining registered status matters is crucial for any charitable organization.
Definition and Overview
Charity revocation is the formal cancellation of a charity’s registered status by the Canada Revenue Agency (CRA).
Once revoked, the charity loses its privileges, including the ability to issue donation receipts for tax purposes.
The revocation is publicly recorded, often published in official government documents like the Canada Gazette.
After revocation, the charity must file a final return for its last operational year.
It can no longer operate as a registered charity, which affects fundraising and tax benefits.
Revocation can occur voluntarily, through non-compliance issues such as failing to file returns, or as a result of CRA audits.
Difference Between Revocation and Annulment
Revocation and annulment both end a charity’s registered status, but they differ in cause and process.
Revocation usually follows actions by the CRA when a charity breaks rules or fails obligations.
Annulment happens when registration was granted in error or based on false information.
Revocation means the charity once had valid registered status that was later removed.
Annulment cancels registration retroactively, as if it never existed.
The effects on the charity’s operations and reporting can vary, but both result in losing the legal recognition needed to operate as a charitable entity.
Importance of Registered Charity Status
Registered charity status grants legal and financial benefits essential for fundraising and community impact.
It allows a charity to issue official donation receipts, making gifts tax-deductible, which encourages donor support.
It also provides access to certain tax exemptions and government programs.
Losing this status through revocation limits a charity’s ability to operate effectively and damages its reputation.
Registered status also imposes responsibilities such as filing annual returns and following laws related to charitable activities.
Maintaining compliance is necessary to keep these privileges and avoid legal or financial risks.
Why Charities Lose Their Registered Status
Charities may lose their registered status for specific reasons related to their obligations, legal compliance, and how they handle donations.
These causes affect their standing with the Canada Revenue Agency (CRA) and can lead to revocation.
Understanding these reasons helps charities avoid risks and maintain their registration.
Failure to Meet CRA Obligations
The most common reason for losing registered status is failing to file the annual T3010 Information Return.
This form is crucial for the CRA to monitor the charity’s activities and finances.
Even a single missed or late filing can result in revocation.
Charities must also respond promptly to CRA communications and audits.
Ignoring these requests or failing to provide required information can trigger revocation.
The CRA expects full transparency to ensure the charity operates according to the rules.
Maintaining accurate records and submitting all required documents on time is essential.
The CRA uses these reports to verify compliance and confirm that the charity remains eligible for tax-exempt status.
Issues With Donation Receipts
Registered charities must issue official donation receipts that meet CRA standards.
These receipts allow donors to claim tax credits.
If a charity issues improper or misleading receipts, it risks losing its status.
The CRA strictly enforces rules regarding what information must appear on receipts.
This includes the charity’s name, registration number, date, and amount donated.
Inaccurate or incomplete receipts may be considered non-compliance.
Repeated errors or misuse of donation receipts can lead to investigations and eventual revocation.
Charities must track receipts carefully and ensure they align with CRA guidelines.
Non-Compliance With Legal Requirements
Charities must follow all laws related to their registration, including operating within their stated purposes.
Using funds for activities outside their mandate is a common cause of revocation.
The CRA reviews how charities spend their money.
If funds are used improperly, such as for personal gain or unrelated business activities, the charity risks losing its registered status.
Other legal requirements include maintaining proper governance, avoiding political campaigning, and meeting reporting deadlines.
Failure to meet these legal rules signals non-compliance, which can lead to revocation by the CRA.
Types of Charity Revocation
Charity revocation means the official cancellation of a charity’s registration with the Canada Revenue Agency (CRA).
This can happen in different ways depending on the charity’s situation.
Some charities choose to end their registration voluntarily, while others face revocation due to CRA compliance actions.
There is also a formal annulment process that affects the charity’s status.
Voluntary Revocation
Voluntary revocation occurs when a charity requests its registration be cancelled.
This can happen if the charity has finished its work, merged with another organisation, or no longer has the resources to continue.
To start voluntary revocation, the charity must send a signed request to the CRA, usually by a person with signing authority, such as a trustee or director.
The CRA then sends a Notice of Intention to Revoke (T2051A), including the proposed revocation date.
The charity should distribute its remaining assets to eligible donees before the final revocation date.
After this notice, asset transfers must only be made to qualified donees according to CRA rules.
Voluntary revocation does not protect a charity from ongoing compliance reviews or actions.
Revocation by CRA
The CRA can revoke a charity’s registration for several reasons, mainly due to non-compliance.
The most common reason is failure to file the required annual return (T3010) within the specified time.
If this return is not submitted within six months after the fiscal year-end, the CRA sends a warning notice.
The charity has 90 days to respond or object.
If the charity does not respond, the CRA issues a formal revocation notice (T2051B), stating the effective date.
Revocation can also result from audits that find non-compliance with CRA rules, such as improper use of funds, poor record keeping, or loss of control over resources.
The CRA provides a chance to object within 90 days of notification before revoking.
Annulment of Charitable Registration
Annulment is a separate, less common process where registration is declared invalid from the start.
This can happen if the CRA finds a charity never met the requirements for registration.
In such cases, the charity’s status is retroactively cancelled, and they lose any benefits from the time of registration.
The CRA may issue a notice explaining the annulment and the charity’s rights to object.
Annulment stops a charity from operating as a registered charity and affects its tax and reporting obligations immediately.
It typically follows serious issues about eligibility or misrepresentation on the original application.
The Charity Revocation Process
The revocation process involves formal steps taken by the Canada Revenue Agency (CRA) to end a charity’s registered status.
This includes official notices and public announcements.
Charities have chances to respond and communicate with the CRA to address concerns before revocation is final.
Notice of Intention to Revoke
The process usually starts when the Minister of National Revenue sends a Notice of Intention to Revoke (NITR) to the charity.
The charity has 30 days from the date of the notice to file any objections or provide additional information.
This window allows the charity to explain its position or correct mistakes.
If they miss this deadline, revocation may proceed without further input.
Publication in the Canada Gazette
Once the revocation process is underway, the intent to revoke is announced in the Canada Gazette.
This publication serves as an official public notice.
Its purpose is to inform the public and stakeholders about the charity’s changing status.
The Canada Gazette notice includes the charity’s name, registration number, and the effective date of revocation.
This step helps maintain transparency and accountability in the charity sector.
Communication With the Charities Directorate
Throughout the revocation process, the charity can communicate directly with the CRA’s Charities Directorate.
The Directorate manages compliance and enforces regulations for registered charities.
They provide guidance and may offer a chance to resolve issues before revocation.
Effective communication can involve submitting required documents, responding to queries, or requesting extensions for objections.
The Charities Directorate can also explain the consequences of revocation, such as tax implications and reporting requirements during the winding-up period.
Consequences of Losing Charity Status
Losing registered charity status affects a charity’s operations and finances in several important ways.
It impacts the ability to issue official donation receipts, creates financial obligations like revocation tax, and requires adhering to strict rules about what happens to the charity’s remaining assets.
Impact on Donation Receipts
Once a charity loses its registered status, it cannot issue official donation receipts for gifts it receives.
This means donors who give after revocation will not be able to claim tax credits for those donations.
This change can reduce charitable giving since donors often depend on receipts for tax purposes.
It also limits the charity’s appeal to funders and reduces transparency in fundraising activities.
The charity’s loss of ability to provide receipts may also hurt its public reputation.
This makes future fundraising even more difficult.
Revocation Tax and Financial Implications
When a charity is revoked, it must pay a revocation tax on the fair market value of any remaining assets at that time.
The amount of this tax depends on what the charity does with its assets.
If it transfers assets to an eligible donee during the winding-up period, the revocation tax could be reduced to zero.
Failing to pay this tax adds financial strain and legal consequences.
The charity also loses its exemption from income tax and GST/HST status.
This can affect its tax calculations and refund claims.
Asset Distribution to Qualified Donees
After revocation, the charity must transfer all its remaining assets to qualified donees, usually other registered charities or approved organizations.
Using assets for charitable purposes beyond revocation is not allowed without proper transfer.
Improper distribution can result in penalties or increased revocation tax.
This transfer ensures that funds continue to serve the public benefit, aligning with the original purpose of the charity even after its registration ends.
Steps to Take After Charity Revocation
When a registered charity loses its status, it must follow specific steps to properly end its operations and meet legal requirements.
These steps include dissolving the organization, informing donors and stakeholders, and addressing ongoing responsibilities set by the Charities Directorate and CRA.
Dissolving the Organization
Once revocation happens, the charity must complete the winding-up process.
This means paying debts and distributing remaining assets according to the rules set by the CRA.
Assets must be transferred only to qualified donees, such as other registered charities.
The charity must also file a final return for the last operating year.
This includes the T2046 tax return if applicable.
Proper documentation during dissolution is essential to avoid legal or financial penalties.
They should keep clear records in case the Charities Directorate audits the process.
Notifying Donors and Stakeholders
The charity has a duty to notify its donors and stakeholders about the revocation.
This keeps communication transparent and maintains trust.
Notices should explain what revocation means and how it affects donations or ongoing projects.
Donors might need information on how their contributions will be handled after revocation.
It is best practice to use multiple methods of communication, like letters, emails, or public notices.
This helps ensure everyone involved is informed promptly.
Complying With Ongoing Obligations
Even after revocation, certain obligations remain. The charity must file the required final tax forms with the CRA, including the T2046 if necessary.
The organization must also settle all legal and financial responsibilities. This includes closing bank accounts and canceling registrations or permits.
Failure to meet these obligations can cause penalties or legal trouble. The CRA may monitor compliance during the winding-up period to confirm all rules are followed.
Conclusion
Charities facing revocation should act carefully to understand the legal and financial effects. Revocation impacts a charity’s ability to operate and may include a revocation tax on remaining assets.
For advice on managing or challenging revocation, Northfield & Associates offers expert guidance. We can help your charity navigate complex rules and plan next steps effectively.
At Northfield & Associates our expert teams guidance on compliance requirements. Our team understands Canadian charity law and can help ensure your organisation follows proper procedures.
To discuss your specific circumstances and receive expert assistance throughout the reinstatement process with our experienced legal team.
Early professional help can protect your charity’s future let us help you safeguard it.
Frequently Asked Questions
Charities can lose their registered status for several reasons. This can happen voluntarily or because of non-compliance with rules set by the Canada Revenue Agency (CRA).
Revocation has tax and operational effects that charities must understand.
What are the grounds for revoking donations?
Donations are not revoked, but a charity’s registration can be revoked for reasons such as failure to file required returns or non-compliance with rules. Sometimes revocation happens voluntarily when a charity chooses to end its status.
How do you revoke charitable status?
A charity can request voluntary revocation by sending a signed letter to the CRA. In other cases, the CRA can issue a Notice of Intent to Revoke after finding compliance issues.
The charity has a limited period to object or appeal.
What are the consequences of revocation?
Once revoked, a charity can no longer issue official donation receipts or receive gifts as a registered charity. Its name will be publicly listed as revoked.
The charity must transfer remaining assets to qualified donees or pay a revocation tax.
What is the revocation tax in Canada?
The revocation tax is equal to 100% of the value of a charity’s remaining property, unless it transfers assets to qualified donees within the prescribed time. This tax applies when a charity ceases to be registered but still holds assets.
What evidence is needed for revocation?
For involuntary revocation, the CRA provides evidence such as failure to file reports. Non-compliance discovered during audits can also be used as evidence.
For voluntary revocation, a signed letter from an authorized representative of the charity is required.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
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At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
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Disclaimer:
The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
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NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
Board meeting minutes serve as a crucial record of an organization’s governance practices, documenting who attended, what was discussed, and what decisions were made. They not only provide a reference for future discussions but also serve as a tangible record of the board secretary’s work.
While access to board minutes should be restricted due to confidentiality concerns, boards should still consider their presentation and content as a means of providing transparency to staff, association members, volunteers, and even the public. Therefore, it’s essential to carefully consider the content and format of the minutes, as well as the meetings themselves.
To capture the essential discussions in a useful way, board meeting minutes should be limited to four pages, even for meetings lasting up to two hours. Here are some guidelines to follow:
Annually, the board should review the format and level of detail included in its minutes. It’s important to highlight decisions made, actions agreed upon, and the associated responsibilities. When dealing with unfamiliar items, the chair or secretary should consult the board and determine how best to report them in the minutes. This dialogue should occur on multiple occasions to ensure the minutes accurately capture important information.
Maintaining consistency in the format of the minutes from meeting to meeting is crucial. To facilitate this, the secretary should create a template for the minutes with board approval, if one does not already exist. Having a template in place will make the secretary’s job easier and ensure that the minutes are consistent and easy to read.
The first page of the minutes should include the meeting date, time, location, and attendee names, including those who sent their regrets. It should also identify any guests and reports distributed during the meeting for context.
The minutes should align with the order of the meeting agenda and document the corresponding discussion and deliberation. This approach ensures that the minutes are organized logically, making them easier to comprehend.
The minutes should emphasize policy decisions and any action items to be taken in the future to ensure they are adequately documented. It’s important to identify who is responsible for implementing these decisions, whether it be the CEO, board, or committees, and to establish a completion date. The format used to document these items is flexible and can vary based on the preferences of the board, but the key is to clearly communicate the decision and action items to stakeholders.
The minutes should encapsulate enough of the meeting’s discussions to provide a general sense of what was said, including the questions asked and the pros and cons considered. They should also reflect the overall tone and sentiment of the meeting, serving as a valuable record of the board’s decision-making process.
Avoiding potential conflicts or misunderstandings, it is advisable to refrain from attributing specific comments to individual board members in the minutes. Instead, the minutes should focus on key discussion points and highlight the person responsible by name.
To maintain neutrality, it is best to avoid noting who voted for or against a decision in the minutes unless a director requests it. The minutes should only indicate whether a motion was passed or defeated, and if it was passed unanimously.
It may be necessary to record the names of the mover and seconder for important decision items that require formal motions, such as approving an annual budget or signing a contract for a new program. The board should develop a list of key decision types that require more formal and detailed recording in the minutes to ensure proper documentation.
When significant decisions are made, it is important for the minutes to clearly state the decision. Whether it’s granting approval for a policy (“the policy below has been approved…”) or consenting to an action (“the Board has agreed to the action below: “)
Proposals (motions) that are defeated may not necessarily be required to be logged in the minutes. Nevertheless, Directors may choose to indicate in the minutes that a contentious issue was deliberated and ultimately rejected.
Confidential information, particularly personnel records or client services, should not be included in the minutes. If the board receives confidential documents or reports, they can be referred to without repeating the information or attaching the reports. Personnel issues should only be mentioned in the minutes if they pertain to the CEO. In such cases, the minutes can provide a brief summary of the outcomes of the CEO’s evaluation or mention the percentage increase in salary. The minutes can also report on the approval of a salary scale or percentage wage increase without identifying specific employees.
If a board holds an in-camera session to discuss confidential matters, the minutes should report the nature and outcomes of the session on a need-to-know basis.
The way in which minutes are recorded and made accessible to others outside of the board raises questions about governance openness and transparency. Boards should avoid taking a minimalist approach to minutes or relying heavily on in-camera sessions to address this issue. It is important for boards to discuss and come to an agreement on their transparency aspirations and to periodically review their transparency practices.
At Northfield & Associates our expert teams guidance on compliance requirements. Our team understands Canadian charity law and can help ensure your organisation follows proper procedures.
Get professional support today by email at info@northfield.biz, by phone at (416) 317-6806, or visit us or Schedule your free consultation to discuss your specific circumstances and receive expert assistance throughout the reinstatement process with our experienced legal team.
What Is a Disbursement Quota and How Can Charities Navigate Reductions in Canada?
Charities are essential to supporting vulnerable communities across Canada. However, meeting financial obligations—especially the charity disbursement quota—can be challenging during economic downturns, reduced donations, or operational disruptions. When a registered charity in Canada is unable to meet its annual disbursement quota, applying for a reduction may be a necessary step toward maintaining compliance and continuing its mission.
What Is the Charity Disbursement Quota?
The disbursement quota is the minimum amount a registered charity must spend each year on its charitable activities or as gifts to qualified donees. This requirement is set by the Canada Revenue Agency (CRA) and is designed to ensure that charitable resources are actively used to support charitable purposes rather than being accumulated indefinitely.
As of recent changes, charities must spend at least 3.5% of the average value of their property not used for charitable programs or administration if that property exceeds $100,000 (or $25,000 for charitable foundations), for charities with revenue under $1,000,000.00. For those voer that amount, the disbursement quota rises to 5%. This calculation is based on the average value of relevant assets over the past 24 months.
When Can a Charity Apply for a Disbursement Quota Reduction?
Charities that cannot meet the Canada charity disbursement quota due to exceptional or unforeseen circumstances may request a disbursement quota reduction from the CRA. However, this is not a first resort.
Before applying, the charity must:
Use any disbursement quota excesses carried forward from the previous five fiscal years.
Consider creating an excess in the current year and carrying it back to offset the shortfall.
Ensure that no other reasonable means of meeting the quota are available.
Only when these options are exhausted will the CRA consider granting a reduction.
Understanding the Approval Process
The CRA typically considers a disbursement quota charity reduction request after the charity has filed its T3010 Registered Charity Information Return for the fiscal year following the shortfall. This delay allows the CRA to assess whether the charity made all reasonable efforts to comply.
If approved, the CRA will inform the charity of the amount by which the disbursement quota has been reduced. This reduction applies specifically to the year in which the shortfall occurred.
How to Amend the Return
Once approval is granted, the charity must file Form T1240 – Registered Charity Adjustment Request to amend its T3010 return for the year with the shortfall. The approved reduction amount should be reported on line 5750 of the amended return.
Submission Options
Charities have several methods to submit the adjustment:
Online via My Business Account (MyBA): Use the “Adjust a return” feature under the RR (Registered Charity) program account.
By Mail or Fax: Send the completed Form T1240 and related documents to the Charities Directorate of the CRA.
It’s important to keep copies of all correspondence and approvals in case of future CRA audits or questions.
Managing a charity disbursement quota shortfall is a serious issue, but not an impossible one. By understanding CRA expectations and the disbursement quota rules, charities can make informed decisions about when and how to apply for a reduction. This process requires careful documentation, transparency, and compliance with specific CRA procedures.
Charities that act early, explore all options, and follow the proper steps can continue serving their communities, even in financially challenging times.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Book a Consultation with Northfield & Associates
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.
Disclaimer:
The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
Questions?
info@northfied.biz
Within Corporate Newsroom
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media@northfied.biz
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NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
What are Typical Penalties & Consequences for Charity Non-Compliance?
Canada Revenue Agency enforces charity compliance through a range of penalties. These include monetary fines, suspension of charitable status, and complete revocation of registration. Financial penalties can reach thousands of dollars. Loss of charitable status means donors lose tax benefits and your organization loses credibility. The most serious consequence is permanent revocation, which shuts down your charity completely.
We’ll explore each penalty type and show you how to avoid them. This guide helps you protect your charity and maintain compliance with Canadian regulations.
Penalties and Consequences for Non-Compliance
The responsibility of ensuring compliance with the Income Tax Act for registered charities falls under the purview of the Canada Revenue Agency (CRA). CRA may employ various measures to foster and uphold compliance with the Act, or to penalize registered charities that fail to comply.
Typical non-compliance issues
While the CRA prefers to educate charities and collaborate with them to attain compliance when a charity shows a willingness to comply, it will resort to more severe measures if a charity intentionally violates the law or disregards an existing compliance agreement. Here are some typical issues that charities encounter:
Failure to file the T3010 annual return
Charities must file their T3010 annual return within six months following the conclusion of their fiscal year. If the charity fails to file within this time frame, the CRA may revoke its registration. Typically, CRA grants charities an opportunity to file late. However, if the charity fails to file even after receiving a reminder notice, its registration is likely to be revoked.
The CRA can impose a late-filing penalty of $500 at any time after the six-month filing period. Nonetheless, at present, CRA refrains from applying this penalty if the charity submits its T3010 return before its registration is revoked.
If the CRA has still not received the T3010 return by the tenth month following the charity’s year-end, it will initiate the legal procedure of revoking the charity’s registration.
It is crucial to keep in mind that there is no assurance of re-registration, and the organization cannot function as a registered charity until its re-registration has been authorized.
Inaccurate details on tax receipts
Tax receipts may contain errors such as leaving out the CRA’s website address or mistakenly stating the charity’s name or address, resulting in incomplete or inaccurate information. When this occurs, CRA usually issues an education letter to assist the charity in preventing these errors in the future.
In addition, CRA has the authority to impose a penalty of 5% (for initial offenses) or 10% (for recurring issues) of the eligible amount on tax receipts that are incomplete or incorrect.
Misleading information on tax receipts
When a tax receipt includes misleading information, such as an inaccurate donation date or amount, CRA considers it a significant issue. In such situations, CRA typically does not offer a compliance agreement but instead imposes penalties.
CRA considers false information on a tax receipt a severe issue, such as an erroneous donation amount or date. Compliance agreements are usually not used in these cases, and penalties are enforced instead. In case of false information on a receipt, a penalty of 125% of the eligible amount mentioned on the receipt will be enforced. If the total amount of these penalties is greater than $25,000, the charity’s ability to issue tax receipts will be suspended for one year.
If the violation involves a tax shelter scheme or external parties (beyond the charity’s officers and directors), stricter penalties, such as revocation, may be imposed by CRA.
Insufficient books and records
The issues related to books and records can vary in their severity, ranging from minor, unintentional problems like disorganized records or occasional errors, to more critical concerns such as the intentional fabrication or destruction of records to hide other issues, or denying access to records during an audit.
To ensure that a charity rectifies its practices in the future, the CRA typically employs a compliance agreement for minor, unintentional issues.
For more severe cases, the CRA may enforce a one-year suspension of the tax receipting privileges for the charity and even initiate permanent revocation of its charitable status.
The consequences and disciplinary actions for failing to comply
In the event that a charity does not adhere to the Act willingly, or its non-compliance is significant, the CRA has the option to implement one of the measures below:
Compliance agreements entail a signed agreement between the charity and the CRA, outlining the issues observed by the CRA, the actions that the charity will undertake to address these issues, the timeframe allotted for the resolution, and the possible repercussions if the charity fails to implement the agreed-upon steps.
Sanctions may comprise monetary fines or a provisional revocation of the charity’s authorization to distribute official donation receipts.
The CRA has the authority to withdraw the benefits associated with a registered charity status, which encompasses the capability to distribute official donation receipts, through revocation of its registration.
The CRA can instruct a revoked charity to remit all its net assets to the CRA as a revocation tax, if it fails to transfer them to an “eligible donee” within a specified timeframe.
The CRA has the discretion to select any of these measures based on the specific circumstances. If the CRA deems the non-compliance issue to be “serious,” it may directly proceed with sanctions or revocation.
In the event that the CRA suggests imposing a financial penalty, suspension, or revocation of your charity’s status, and you have contradictory evidence, you have the option to file an objection and, if required, an appeal.
Conclusion
Charity non-compliance penalties in Canada are serious and can destroy your organization. From hefty fines to complete revocation, the consequences threaten your mission and donor trust. Understanding these penalties helps you protect your charity’s future.
Prevention is always better than dealing with penalties after they happen. Regular compliance reviews and proper record-keeping reduce your risk significantly. Working with charity law experts ensures you stay on the right side of regulations.
At Northfield & Associates, we help Canadian charities navigate complex compliance requirements and avoid costly penalties. Our experienced team provides practical guidance to keep your organization compliant and focused on its mission.
to learn how we can protect your charity from non-compliance consequences.
Frequently Asked Questions
Here are the most common questions charities ask about compliance penalties and filing requirements in Canada.
What are the possible penalties for non-compliance?
Canada Revenue Agency can impose monetary penalties, suspend your charitable status, or revoke your registration completely. Penalties range from late filing fees to permanent loss of charitable status depending on the violation severity.
What is the penalty for late filing T3010?
CRA charges $500 for filing your T3010 return late. This penalty applies regardless of how late you file, whether it’s one day or several months overdue.
What is the maximum late filing penalty?
The maximum penalty for late filing is $500 per return. However, continued non-compliance can lead to suspension or revocation of charitable status, which carries much more serious consequences than monetary penalties.
What is a T3010 registered charity information?
The T3010 is an annual information return that all registered charities must file with CRA. It reports your charity’s activities, finances, and compliance with charitable purposes. This form maintains your registered status and public transparency.
What is an unregistered charity?
An unregistered charity operates for charitable purposes but lacks official registration with CRA. These organizations cannot issue tax receipts to donors and don’t receive tax-exempt status that registered charities enjoy.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Book a Consultation with Northfield & Associates
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
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Disclaimer:
The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
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NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
Fundraising 101: Key Insights for Canadian Charities
Fundraising is not just a task but a lifeline for Canadian charities, keeping them afloat and enabling them to carry out their noble missions.
According to the Canada Revenue Agency (CRA), fundraising encompasses any activity that solicits donations, whether in cash or in-kind.
This broad definition includes everything from direct appeals for cash to selling goods and services. However, not every revenue-generating activity falls under this umbrella.
What Is Fundraising?
At its core, fundraising means raising money to support a charitable cause or mission. It could involve asking individuals, businesses, or governments to donate, or organizing events or campaigns to generate funds.
In simple terms, what is the meaning of raise funds? It means collecting money to support a goal in this case, helping a cause that matters.
Fundraising can include:
Writing donation appeals
Hosting events like walk-a-thons or silent auctions
Applying for grants
Selling merchandise
Running digital campaigns
What Qualifies as Fundraising?
At its core, fundraising involves asking individuals or organizations for financial support. The CRA’s definition casts a wide net, covering various direct and indirect activities.
For instance, a direct fundraising effort might involve volunteers going door-to-door in a neighbourhood and asking residents for donations.
Conversely, an indirect activity could include the research and planning that precedes such a campaign, like analyzing neighbourhood demographics to target the most promising areas.
Even though planning doesn’t directly generate funds, it’s a crucial part of the fundraising process, highlighting the interconnected nature of fundraising activities.
Each step, from planning to execution, plays a vital role in the fundraising campaign’s success, underscoring the charity’s unity and collaboration.
The CRA’s Position on Fundraising
One of the challenges of fundraising for charities is the lack of clear guidelines in the Income Tax Act about what activities are allowed.
While the Act doesn’t list specific fundraising activities, it does impose restrictions on how charities can utilize their resources. Charities must adhere to these regulations when conducting fundraising efforts.
The CRA’s guidance clarifies compliance, emphasizing that all fundraising activities must align with the requirements outlined in the Income Tax Act. This ensures that charities maintain accountability and transparency in their fundraising practices.
Key Messages from the CRA Guidance
The CRA guidance on fundraising highlights several important points for charities:
Compliance with the Income Tax Act: Charities must ensure that their use of resources in fundraising activities adheres to the regulations outlined in the Act.
Identifying Unacceptable Fundraising Practices: Section F of the guidance details ways charities can inadvertently violate the Income Tax Act through fundraising efforts. Section G outlines indicators of unacceptable practices.
Reporting Requirements: Appendix B provides guidance on reporting fundraising costs on Form T3010, the Registered Charity Information Return. Accurate reporting is essential for maintaining transparency and compliance.
Best Practices: Appendix C suggests best practices for charities to minimize the risk of engaging in unacceptable fundraising activities. While these practices are recommendations rather than strict requirements, they can significantly enhance a charity’s fundraising strategy.
What Is the Main Purpose of Fundraising?
The main purpose of fundraising is to help your charity continue doing its work. Most charities rely on fundraising to pay for services, staff, programs, supplies, and outreach. Without fundraising, many charities would not survive.
But it’s not just about money; fundraising also spreads awareness, builds a community of supporters, and gets people involved.
What Is a Fundraising Campaign?
A fundraising campaign is a focused effort to raise money for a specific goal over a certain period of time. Think of it like a mission with a clear target.
For example:
A campaign to raise $50,000 for new school computers
A holiday food drive to collect donations before December 31
A month-long challenge where supporters donate for every kilometre walked
Good campaigns include a clear message, a plan to reach donors, and updates along the way.
Tips for a Strong Campaign:
Set a clear goal
Share a compelling story
Use social media, email, and community events
Thank donors publicly and privately
What Is Peer-to-Peer Fundraising?
Peer-to-peer fundraising (sometimes called P2P) is when your supporters raise money for your cause by asking their friends, family, or coworkers to donate.
Example: A student runs a 5K and asks people to sponsor them by donating to your charity. That student becomes a mini-ambassador for your cause.
So, what is peer to peer fundraising? It’s when your community helps you fundraise by reaching out to their networks. It’s powerful because it spreads your message further and builds trust people are more likely to give when someone they know asks.
What Is a Case for Support in Fundraising?
Your case for support is one of the most important tools in fundraising. It’s the main message you use to show potential donors:
What your organization does
Why it matters
What impact will a donation make
Why you need funds now
A strong case for support makes people want to give. It should be emotional, clear, and honest.
What is a case for support in fundraising? It’s the “why” behind your ask. It gives donors the information and inspiration they need to take action.
What Is Stewardship in Fundraising?
Stewardship is how you take care of your donors after they give. It includes:
Saying thank you promptly
Sending updates on how their gift is being used
Inviting them to events or volunteer opportunities
Making them feel part of the mission
What is stewardship in fundraising? It’s the ongoing relationship with donors, showing them their gifts matter. Good stewardship builds loyalty and increases the chances that they will give again.
What Is the CRA Definition of Fundraising?
The Canada Revenue Agency (CRA) has strict rules for registered charities when it comes to fundraising. According to the CRA:
“Fundraising is any activity that includes a solicitation of present or future donations of cash or non-cash gifts, or the sale of goods or services to raise funds.”
This includes:
Asking for donations by phone, mail, or online
Holding events like galas, raffles, or auctions
Selling items (t-shirts, cookies, etc.) to raise money
The CRA wants to make sure your fundraising:
Is legal and truthful
Uses donations in a way that supports your mission
Doesn’t spend too much on expenses
For example, if you spend $90 to raise $100, the CRA may question whether your fundraising is too costly.
Fundraising in Canada comes with responsibilities. Unlike some other countries, registered charities in Canada must follow CRA rules closely. Some unique points include:
Tax receipting: Only registered charities can issue official donation receipts for tax purposes.
Transparency: CRA may review your fundraising spending, especially if your costs are high.
Public trust: Canadians expect honesty and accountability. Being open about how donations are used builds long-term trust.
Best Practices for Successful Fundraising
Start with a plan: Don’t wing it. Set goals, budgets, and timelines.
Know your audience: Speak directly to the people most likely to care.
Tell a good story: Use emotion and real examples to connect.
Make it easy to give: Offer online donation options and clear instructions.
Track everything: Use spreadsheets or software to stay organized.
Say thank you: This is a must. Every donor should feel appreciated.
Follow up: Share results and updates so people know their gift made a difference.
Summary
Fundraising is vital for Canadian charities, helping them secure the support they need to operate and achieve their goals. The Canada Revenue Agency defines fundraising broadly, covering everything from asking for donations directly to planning related activities. It emphasizes the importance of following regulations for transparency and accountability.
With a strong case for support, good stewardship, creative campaigns like peer-to-peer fundraising, and full knowledge of CRA’s definition of fundraising, your organization can raise the funds you need to grow your impact across Canada.
In this evolving economic landscape, collaboration with our firm offers clients a strategic advantage. With Cambodia’s reform-driven investment environment and Canada’s expanding footprint in Southeast Asia, our team of experienced consultants and legal advisors provides tailored guidance to help businesses navigate cross-border opportunities. We focus in developing comprehensive legal strategies, structuring international partnerships, and ensuring compliance in emerging markets.
By leveraging our regional insight and international expertise, you benefit from a trusted partner dedicated to helping you capitalize on growth potential in Cambodia and beyond.
Book a Consultation with Northfield & Associates
Your Trusted Partner in International Bilateral Relations
At Northfield & Associates are focus in Foreign Direct Investment (FDI), international trade missions, and cross-border legal strategy. Our team of experienced consultants and legal advisors offers tailored guidance and strategic insight to help you navigate the complexities of international partnerships and development opportunities.
Whether you choose to meet in person at one of our offices or connect virtually, we provide flexible and accessible consultation options. During your session, we’ll assess your goals, review key documentation, and guide you through every stage of your FDI or trade mission engagement.
Let us help you take the next step with confidence supported by trusted legal and strategic counsel every step of the way.
Take the First Step Today
If you believe you may be eligible for legal relief or simply need sound legal advice, we’re here to help. Contact us today to book your consultation. Let us provide the clarity, strategy, and peace of mind you need to move forward.
We serve our clients in English, Cambodian, Vietnamese, Mandarin and Cantonese, especially in Asian clients.
If you or anybody that you know, think that you meet the requirements and wish to receive further information.
We can help you start the application process and confirm eligibility requirements to participate.
We Offer Consultations & Meetings by Phone & Virtually. Affordable Fees.
Disclaimer:
The information contained in this article is provided for general information purposes only and does not constitute legal or other professional advice. Readers should seek tailored legal advice in relation to their personal circumstances.
Northfield & Associates International Corporation is a global consulting firm serving private enterprises, public institutions, not-for-profit organizations, and institutional capital providers. Operating across Cambodia, Canada, and global markets, the firm supports capital deployment, regulatory navigation, and enterprise decision-making in complex economic and geopolitical environments. Northfield & Associates delivers customized, execution-focused advisory solutions that drive measurable transformation, strengthen competitiveness, and enhance long-term highest value opportunities. The firm incorporates consulting, legal, regulatory, financial, and risk expertise to enable disciplined capital allocation, strong governance, and operational resilience. Northfield & Associates upholds a culture of applied insight and innovation, supporting clients across digital transformation, growth strategy, and organizational capability building. The firm advises individual, leading global corporations, midsize enterprises, government agencies, and mission-driven organizations through long-term partnerships. Enterprise-wide risk management, professional ethics, and fiduciary standards are embedded across all operations. Northfield & Associates’ diverse, globally unified teams are committed to execution certainty and sustainable, risk-adjusted returns aligned with ESG and stakeholder objectives.
Forward-Looking Information
This news release contains forward-looking information. All statements, other than statements of historic fact, that address activities, events or developments that the Company believes, expects or anticipates will or may occur in the future constitute forward-looking information.
This forward-looking information reflects the current expectations or beliefs of the Company based on information currently available to the Company.
Forward-looking information is subject to a number of risks and uncertainties that may cause the actual results of the Company to differ materially from those discussed in the forward-looking information, and even if such actual results are realized or substantially realized, there can be no assurance that they will have the expected consequences to, or effects on the Company. Factors that could cause actual results or events to differ materially from current expectations include, among other things: the failure to finalize negotiations concerning the increase of the Loan or to close such transaction and the failure of the Company to complete the acquisition of the Company Facility; operating performance of facilities; environmental and safety risks; delays in obtaining or failure to obtain necessary permits and approvals from government authorities; unavailability of plant, equipment or labour; inability to retain key management and personnel; changes to regulations or policies affecting the Company’s activities; and the other risks disclosed under the heading “Risk Factors” and elsewhere in the Company’s amended annual information.
Forward-looking information speaks only as of the date on which it is made and, except as may be required by applicable securities laws, the Company disclaims any intent or obligation to update any forward-looking information, whether as a result of new information, future events or results or otherwise. Although the Company believes that the assumptions inherent in the forward-looking information are reasonable, forward-looking information is not a guarantee of future performance and accordingly undue reliance should not be put on such information due to the inherent uncertainty therein.
Questions?
info@northfied.biz
Within Corporate Newsroom
Media Contact:
media@northfied.biz
Press contact
PR consultants press@northfied.biz
NOT LEGAL ADVICE. Information made available on this website in any form is for information purposes only. It is not, and should not be taken as, legal advice. You should not rely on, or take or fail to take any action based upon this information. Never disregard professional legal advice or delay in seeking legal advice because of something you have read on this website. Northfield & Associates professionals will be pleased to discuss resolutions to specific legal concerns you may have.
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